Administrative Coordinator, Temporary

World Central Kitchen (WCK) is seeking a detail-oriented and proactive Administrative Coordinator to provide essential support to the Travel Manager and Travel Coordinators duringa periodof increased operational activity. This temporary role will focus on data entry, financial tracking, policy compliance, and administrative support related to domestic and international travel for WCK staff and contractors.

The ideal candidate is highly organized, comfortable working with spreadsheets and shared systems, and has an interest in humanitarian operations and travel logistics. This role will collaborate closely with the Travel Manager to ensure smooth, efficient, and compliant travel coordination.

Duration: This is a six month (6) contract term position with the opportunity for renewal.

Location: This position is intended to be remote, temporary non exempt hourly position based preferably in Washington DC or Oxnard, CA. This position has no travel requirement.

Rates: Hourly rates are based on experience and location.

WCK is an ambitious, fast-paced, entrepreneurial organization. Working at WCK often requires long and nontraditional hours. Everyone’s role is to directly or indirectly feed people with urgency when disasters strike – even on weekends and holidays. Please review our North Star and if this approach resonates with you, we welcome your application.

Key Responsibilities

Administrative & Operational Support

• Assist the Travel Manager with day-to-day coordination and recordkeeping.
• Schedule and document internal coordination calls, and follow up on travel-related action items.
• Maintain and update digital filing systems for travel documentation and correspondence.
• Organize internal travel requests and help ensure timely responses.

Data & Compliance Tracking

• Enter, clean, and organize travel data into tracking systems (e.g., spreadsheets, dashboards).
• Review travel checklists and documentation for completeness and accuracy.
• Track travel compliance with internal policies and flag issues to the Travel Manager or Operations Center.
• Maintain updated logs of deployed personnel, including locations and contact information.

Finance Support

• Assist with submitting and tracking travel-related invoices, receipts, and reimbursements.
• Work with Finance to ensure accurate coding of travel costs.
• Support monthly reconciliation of travel spend and generate basic reports as needed.

Vendor and Policy Administration

• Help maintain and organize lists of preferred travel vendors (airlines, hotels, car rentals).
• Support the use of vendor relationships to maximize value and reduce costs.
• Ensure traveler records and itineraries are filed in accordance with audit standards.

Cross-Team Collaboration

• Coordinate closely with Safety and Security to share up-to-date traveler info for tracking and risk management.
• Liaise with the Finance Team for documentation and expense approvals.
• Communicate with travelers to ensure proper documentation is submitted and answer basic policy questions.

• Minimum 1 year of relevant administrative, operations, finance, or customer service experience

• Proficiency with spreadsheets, Google Workspace/Microsoft Office, and shared drive systems
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Professionalism and discretion in handling confidential information
• Alignment with the mission and values of WCK
• Must have a valid passport

Preferred Qualifications

• Familiarity with travel logistics or travel agency operations
• Experience in nonprofit, humanitarian, or international fieldwork settings
• Additional language skills
• Experience in a fast-paced, mission-driven organization

References and Background Checks: To help ensure the safety of our communities and our teams, our selection process will include reference and background checks, subject to any legal or regulatory requirements. Offers of temporary employment at WCK may be contingent upon clear results of a background check.

Please Note: This is a temporary, six (6) month contract position. Benefits are not offered for this role, aside from those required by local state law where you are currently based.

Salary Range: $22.00 - $25.00 per hour

Why Join Us?

Innovative Environment: Be part of a forward-thinking team that values creativity and innovation.

Global Impact: Your work will have a direct impact on building a diverse and talented global team.

Dynamic Team: Work with a supportive and enthusiastic team that values collaboration and fun.

If you are ready to bring your unique talents to a role that is as challenging as it is rewarding, we’d love to hear from you. Apply today and let’s build the future of World Central Kitchen together!

WCK is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in being a part of WCK's global talent journey!