Assistants – Science, Technology and Innovation
OECD
Full-time
On-site
Paris Île-de-France France
Company Description
The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.
The Science, Technology and Innovation (STI) Directorate, in line with the strategic objectives of the Secretary-General, helps OECD member countries and other key economies build an environment conducive to translating science, technology and knowledge into innovation in order to create economic and social value added.
STI is looking for pro-active, experienced and motivated assistants who are a strong team players yet capable of working autonomously. The selected candidates will be part of one of STI’s Division’s front office team and will support the Division’s working parties as well as the overall organisation of events and official meetings (in person, hybrid and virtual), business travel, the preparation of documents, publications and website materials. They will work under the direct supervision of the respective Head of Division.
Job Description
Main Responsibilities
Organisational support, meetings and missions
Organise workshops, meetings and conferences, including room reservation, organisation of receptions, preparation of participant lists, and provide secretarial support during the meetings.
Organise and prepare official missions for staff including travel arrangements and processing of expense claims using SAP software; compile briefing files and assist in the preparation of mission reports.
Publications and documents
Provide assistance in the preparation of documents and reports, in both official languages (English and French), in accordance with the OECD Style Guide. This includes proof-reading, formatting and the use of standard OECD software.
Draft short correspondence or notes in both official languages.
Establish and maintain effective record management, structured document retrieval and workflow management systems.
Upload documents to O.N.E. and the community sites.
Assist in the preparation of material for the Internet site, ensuring that the information is regularly updated.
General administration
Prepare contracts, recruitment requests and payment orders for invited experts and external consultants.
Act as back-up to other support staff in the Division when necessary.
Carry out other tasks as requested
Continuous learning and process improvement
Keep informed about the Directorate’s work commitments, milestones and main sources of funding, and support policy staff in the implementation of the Programme of Work and Budget.
Pro-actively suggest improvements to existing administrative processes, workflows and working methods.
Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools.
Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows.
Qualifications
Ideal Candidate Profile
Academic background
Post-secondary level of education.
Office management and secretarial studies would be a definite advantage.
Professional background
Relevant experience as an assistant, preferably in an international organisation, with an experience in the organisation of meetings both on site and outside.
Relevant experience in the preparation of documents and publications.
Good knowledge of the administrative rules and procedures of the Organisation or a similar environment, in particular regarding the organisation of meetings and missions, as well as those related to documents management, or proven ability to learn and assimilate new rules and procedures quickly.
Tools
Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent command of the OECD’s software package and corporate tools and the ability to make optimal use of these tools and new technologies or the ability to learn and adapt to new tools quickly and an awareness/interest in new technologies.
Languages
Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other.
Knowledge of other languages would be an asset.
Core Competencies
OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.
Additional Information
Closing Date
Applications should reach us no later Sunday 11 January 2026 at 23h59 (Paris time).
Contract Duration
13-month fixed-term appointment, with the possibility of renewal to a maximum of 36 months.
What the OECD offers
Monthly salary starts at 3,809 EUR, plus allowances based on eligibility, exempt of French income tax.
Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
Click here to learn more about what we offer and why the OECD is a great place to work.
Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.
This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.
Selection Process
For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.
The Science, Technology and Innovation (STI) Directorate, in line with the strategic objectives of the Secretary-General, helps OECD member countries and other key economies build an environment conducive to translating science, technology and knowledge into innovation in order to create economic and social value added.
STI is looking for pro-active, experienced and motivated assistants who are a strong team players yet capable of working autonomously. The selected candidates will be part of one of STI’s Division’s front office team and will support the Division’s working parties as well as the overall organisation of events and official meetings (in person, hybrid and virtual), business travel, the preparation of documents, publications and website materials. They will work under the direct supervision of the respective Head of Division.
Job Description
Main Responsibilities
Organisational support, meetings and missions
Organise workshops, meetings and conferences, including room reservation, organisation of receptions, preparation of participant lists, and provide secretarial support during the meetings.
Organise and prepare official missions for staff including travel arrangements and processing of expense claims using SAP software; compile briefing files and assist in the preparation of mission reports.
Publications and documents
Provide assistance in the preparation of documents and reports, in both official languages (English and French), in accordance with the OECD Style Guide. This includes proof-reading, formatting and the use of standard OECD software.
Draft short correspondence or notes in both official languages.
Establish and maintain effective record management, structured document retrieval and workflow management systems.
Upload documents to O.N.E. and the community sites.
Assist in the preparation of material for the Internet site, ensuring that the information is regularly updated.
General administration
Prepare contracts, recruitment requests and payment orders for invited experts and external consultants.
Act as back-up to other support staff in the Division when necessary.
Carry out other tasks as requested
Continuous learning and process improvement
Keep informed about the Directorate’s work commitments, milestones and main sources of funding, and support policy staff in the implementation of the Programme of Work and Budget.
Pro-actively suggest improvements to existing administrative processes, workflows and working methods.
Adopt a continuous learning approach with regard to evolving corporate systems and procedures and other relevant IT tools.
Keep abreast of the relevant financial and/or human resource rules pertaining to assigned workflows.
Qualifications
Ideal Candidate Profile
Academic background
Post-secondary level of education.
Office management and secretarial studies would be a definite advantage.
Professional background
Relevant experience as an assistant, preferably in an international organisation, with an experience in the organisation of meetings both on site and outside.
Relevant experience in the preparation of documents and publications.
Good knowledge of the administrative rules and procedures of the Organisation or a similar environment, in particular regarding the organisation of meetings and missions, as well as those related to documents management, or proven ability to learn and assimilate new rules and procedures quickly.
Tools
Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent command of the OECD’s software package and corporate tools and the ability to make optimal use of these tools and new technologies or the ability to learn and adapt to new tools quickly and an awareness/interest in new technologies.
Languages
Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn, the other.
Knowledge of other languages would be an asset.
Core Competencies
OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 2); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.
Additional Information
Closing Date
Applications should reach us no later Sunday 11 January 2026 at 23h59 (Paris time).
Contract Duration
13-month fixed-term appointment, with the possibility of renewal to a maximum of 36 months.
What the OECD offers
Monthly salary starts at 3,809 EUR, plus allowances based on eligibility, exempt of French income tax.
Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
Click here to learn more about what we offer and why the OECD is a great place to work.
Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.
This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions.
Selection Process
For retained candidates, the selection process may include a video-recorded interview, job-based assessment and panel interviews.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.