Chief of Staff

About Evertune

Evertune is building the first AI discovery platform for modern marketers. As large language models (LLMs) become the go-to source for recommendations – we help brands understand exactly what AI is saying about them, where they stand against competitors, and how to show up more often in AI-powered answers. Our platform turns black-box AI behavior into actionable insights, so marketing teams can make faster, smarter decisions that drive growth.

Founded by leaders who helped scale The Trade Desk into the world’s leading ad tech platform, we bring deep expertise in digital advertising, data, and high-growth environments. Now, we’re pioneering a new category at the intersection of AI, SEO, and brand strategy.

Backed by top-tier VC investors and trusted by forward-thinking brands, we move fast, think boldly, and believe the best ideas win – regardless of title. If you're excited about shaping the future of how brands grow in the age of AI, you’ll thrive here.

Your Role

We’re hiring our first Chief of Staff to own the backbone of how Evertune runs day-to-day. You’ll work closely with our CEO, COO, and CFO, as well as our sales, client services, and talent acquisition teams, to ensure that finance, people, and operations run smoothly as we scale.

This is a hybrid role at the intersection of finance, operations, and people. One day you’re reconciling usage data to generate client invoices, the next you’re onboarding a new hire or wrangling vendors to get an office issue fixed. You’ll also help invent and refine processes – we’re still early, and a big part of the job is building better ways to do things.

We’re looking for someone fearless, proactive, and highly communicative – someone who isn’t afraid to ask questions, push for answers, and keep projects moving in a fast-paced, agile startup environment.

This role requires a minimum of 3 days per week onsite in our NYC office in the Flatiron neighborhood. Candidates must currently be based in the New York City area.

Responsibilities

Finance & Billing (Top Priority)
This is the core of the role: you’ll own and build the financial processes that keep Evertune running. In a fast-paced, early-stage environment, you won’t just manage billing and commissions – you’ll design the workflows that make them scalable.

• Own AP/AR and client billing across Stripe, Ramp, QuickBooks, and Excel

• Reconcile client usage reports (from internal dashboards) into accurate invoices

• Manage client billing systems (Bill.com, Coupa, Tipalti) to ensure timely payments

• Partner with our CFO to support month-end close and financial reporting

• Build scalable processes for billing, commissions, and reconciliations from the ground up

Operations & Vendor Management

• Manage vendor relationships across office, IT, finance systems, and SaaS tools

• Handle insurance renewals, state tax compliance, and contracts with support from leadership

• Create and document repeatable processes across reporting, compliance, and vendor management

People Ops & Office Management

• Own employee onboarding end-to-end: set up payroll and benefits in Justworks, provision laptops, and ensure access to Gmail, Slack, Zoom, and other core tools

• Manage benefits administration, compliance tasks, and employee records

• Handle light office management needs (supplies, hardware, IT coordination, office services and supplies)

• Ensure every new hire has a seamless Day 1 experience with the right tools, equipment, and support

Cross-Functional Enablement

• Partner with sales and client services to confirm usage, billing details, and client reporting

• Keep leadership informed with proactive communication and status updates

• Spot inefficiencies and make recommendations to streamline operations
  

Requirements

• Proven track record owning finance operations (AP, AR, billing, commissions) in a fast-paced, high-growth environment

• Hands-on experience with billing and finance tools (e.g., Stripe, Ramp, QuickBooks, Bill.com, Coupa, Tipalti)

• Strong proficiency with Excel/Google Sheets and ability to manipulate CSV data for billing and reporting

• Demonstrated ability to build processes from scratch (not just follow them) – especially in billing, reconciliations, and financial reporting

• Familiarity with HRIS platforms (e.g., Justworks) and onboarding workflows

• Comfort managing a wide range of vendors, from SaaS platforms to insurance and office providers

• Excellent communication skills – clear, proactive, and confident across teams and levels

• Self-starter who thrives in ambiguity and enjoys balancing strategic projects with tactical execution

• Comfortable wearing multiple hats in an early-stage startup environment
  

Culture & Values

At Evertune, we’re building more than just groundbreaking AI products – we're building a culture where innovation, ownership, and empathy thrive. Here’s what we value:

• Collaboration & Kindness: We’re ambitious, but never at the expense of being respectful and inclusive.

• Bias for Action: We move fast, iterate quickly, and prefer learning through doing.

• Customer Obsession: Our product decisions are anchored in real-world customer needs and feedback.

• High Standards: We care deeply about quality – in our code, our design, and our communication.

• Ownership Mindset: Everyone is trusted to lead initiatives, make decisions, and own outcomes.
  

Compensation & Benefits

Our salary ranges are based on paying competitively for our size and industry. Salary is just one part of our total compensation package that includes equity, perks & benefits, and development opportunities at Evertune AI. Individual pay decisions are based on several factors, including qualifications for the role, experience level, skillset, geography, and balancing internal equity relative to other Evertune AI employees. It is our expectation that the majority of candidates who are offered roles at Evertune AI will land well within our salary ranges based on these factors.

The expected annual base salary for this role is between $100,000–$120,000. Stock options are also included as part of the total compensation package and will be commensurate with the candidate’s experience and impact.

This is an exempt position.

Benefits include top-tier Medical/Dental/Vision Coverage, HSA/FSA, Generous Paid Time Off, commuter benefits.

Evertune does not accept unsolicited resumes from search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Evertune. Evertune is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.