Communications Administrator

The Ellison Institute of Technology (EIT) Oxford’s purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems.

EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.

Led by a faculty of world experts, EIT Oxford seeks to solve the world’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and government innovation in an era of artificial intelligence.

EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars.

EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges.

EIT is seeking a highly organised and detail-oriented Communications Administrator to join its central Communications Team. This is a great opportunity for someone eager to gain experience in a varied role across platforms such as the Institute’s website, intranet, and social media. Supporting the Communications Coordinator, the Communications Administrator will help ensure the smooth running of our growing team. This role requires strong organisational skills, attention to detail, and the ability to juggle multiple stakeholders and priorities. The ideal candidate will thrive in a fast-paced environment, keeping projects on track and ensuring communications are delivered on time, on brand, and to a high standard.

Key Responsibilities:

• Maintain and update EIT’s website (Webflow CMS) to ensure accuracy, consistency and timely content updates.
• Support the growth and management of EIT’s internal intranet (SharePoint).
• Manage EIT’s digital signage, curating and creating new slides and content.
• Ensure brand consistency across all internal and external documents, materials and communications.
• Monitor EIT’s social media channels and provide weekly performance reports, highlighting key insights.
• Manage shared inboxes, serving as a primary contact for general and social media queries.
• Support the dissemination of internal messaging via Slack, email and the intranet.
• Triage workflow requests based on the teams availability, with an ability to plan ahead and work within SLA’s.
• Oversee project management tools and timelines, ensuring deadlines and deliverables are met.
• Identify and implement efficiency improvements in administrative processes and team workflows.
• Coordinate with external suppliers (e.g. designers, printers, agencies).

Essential Skills, Qualifications & Experience:

• Proven experience working in a communications role within an office environment.
• Highly organised and detail-oriented.
• A proactive problem solver, able to anticipate challenges and keep multiple projects on track in a methodical manner.
• Experience in digital tools (website CMS - Webflow, social media analytics, design software - Canva)
• Proficient on MS Office especially Excel with an ability to identify trends in data and use formulas to navigate data sets.
• Good copy-writing skills for email and web that adhere to our tone of voice.
• A strong collaborator, able to coordinate effectively across different teams and stakeholders of all levels.

Desirable Skills, Qualifications & Experience:

• Experience managing internal communication channels – such as an intranet, email newsletters or platforms like Slack or Microsoft Teams.
• Previous experience coordinating external suppliers (e.g. designers, printers, photographers).

We offer the following salary and benefits:

• Salary:  £30,000 - £35,000 per annum + travel allowance + bonus
• Enhanced holiday pay
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme

Why work for EIT:

At the Ellison Institute, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!

Terms of Appointment:

You must have the right to work permanently in the UK with a willingness to travel as necessary.

You will live in, or within easy commuting distance of, Oxford and can commit to 3 days working in our Oxford office. Please note you will be required to work 5 days per week onsite during your initial onboarding period for a few weeks.

During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.