Coordinator- Administration

Coordinator- Administration

Contract type: Fixed term, with possibility of extension, Full time – 37.5 hours per week

Location: WaterAid Bangladesh Country Office, Dhaka, Bangladesh

Salary: Monthly gross salary BDT 127,163 / with excellent benefits-. (Flexible for successful candidates with strong track record and demonstrated credentials)

Change starts with water. Change starts with you.

Every day, millions of people live without clean water, decent toilets and good hygiene. WaterAid exists to change that – for everyone, everywhere. Join us, and your energy will help unlock people’s potential and create a fairer future.

About WaterAid

We’re a global federation driven by one vision: a world where everyone, everywhere has clean water, sanitation and hygiene by 2030. Powered by our values of Respect, Accountability, Courage, Collaboration, Integrity and Innovation, we work alongside communities, partners and supporters to make change happen.

About the role

The Coordinator-Admin is responsible for delivering administrative, logistics, procurement, and security services, ensuring full compliance with organizational policies and government regulations. The role includes managing office operations, procurement processes, asset management, and supporting security functions. It also involves maintaining relationships with government bodies, NGOs, and international agencies, ensuring WaterAid’s activities comply with requirements from the NGO Affairs Bureau, relevant ministries, and immigration authorities.

In this role, you will:

A. Administration & Office Management

• Provide timely admin support, maintain office environment, and ensure operational functionality of utilities, vehicles, and equipment.

• Regularly renew service contracts with third-party providers (security, mechanics, etc.).

B. Security

•  Act as the security focal point, ensuring safety measures are in place and office premises are secure.
•  Oversee safety gear, emergency exits, and cleanliness for a safe working environment.

C. General Purchase & Procurement

• Develop annual procurement plans and ensure timely purchase of office materials, adhering to guidelines.
• Maintain vendor lists and ensure value for money.

D. Consultant Hiring & Contract Administration

• Assist in preparing ToRs, RFPs, and RFQs, and manage consultant hiring process.

• Coordinate evaluations, negotiate terms, and finalize consultancy agreements.

E. Logistics

• Support travel arrangements (ticketing, visa, accommodation) for staff, visitors, and events.
•  Organize national and international events, ensuring quality service and coordination.

F. Inventory & Asset Management

• Manage inventory and asset maintenance, ensuring compliance with WaterAid policy.
• Oversee annual asset verification, disposal of unused items, and asset insurance claims.

G. NGO Affairs Bureau (NGOAB) Compliance

•  Ensure compliance with formalities for foreign-funded projects and maintain strong relationships with the NGO Affairs Bureau.
•  Submit required documents and follow up for project approvals, extensions, and reporting.

H. People Management

•  Monitor team performance, provide feedback, and support staff development and training to improve service delivery.

The responsibilities outlined above may be subject to periodic review and revision in consultation with the line manager.

To be successful, you will need:

Education: Master’s in business administration, Management, Supply Chain Management, Public Administration or equivalent degree. Professional certification in procurement or supply chain (e.g., CIPS, CPSM) is an added advantage.

Experience: At least 8-10 years relevant working experience with reputed organisation/NGO or INGO

Skills and knowledge: Good articulation, drafting, presentation and oral communication skills (Bangla and English). Knowledge of procurement planning, budgeting, progress tracking, decision-making, and report writing, particularly in procurement and administration.

Competencies: Strong management qualities and supportive attitude, able to gain confidence and support from others. Self-motivated with excellent interpersonal skills, able to work with diverse groups. High personal integrity, flexible, transparent, proactive, and respectful of gender, diversity, and safeguarding. Capable of making effective decisions and promoting organizational values. Skilled in planning, prioritizing, and organizing tasks for oneself and others. Able to work under pressure and meet deadlines.

View the full job description here

Closing date: Applications close 05:00 PM BD time on 26 August 2025. Interviews may be scheduled on a rolling basis, and the role may close earlier if a suitable candidate is found.

How to apply: Click Apply to upload your CV and cover letter.

Can I use Artificial Intelligence (AI) technology in my application?

At WaterAid, we strongly advise against using AI technology at any stage of the recruitment process. Our goal is to ensure a fair and transparent process that provides every applicant with an equal opportunity to succeed. We value hearing about your unique experiences and perspectives in your application, and, if shortlisted, during the interview as well.

Pre‑employment screening

To apply for this role, you must be able to demonstrate your eligibility to work in the respective country. All pre-employment checks will be carried out according to local law and WaterAid’s Safer Recruitment policy.

Our benefits

• Festival bonus
• Provident fund
• Gratuity
• Life insurance for self, health insurance for self, spouse and children
• Cell phone allowances etc. are applicable as per policy provision.

Our Global Commitment:

Our people promise

We will work with passion and focus to make sure everyone everywhere has clean water, decent toilets and good hygiene. WaterAid is a place of purpose – where people have a real commitment and shared responsibility for the impact we have. We are a global community with diverse backgrounds and perspectives, motivated by inspiring, stimulating work. We are determined to be a place where people feel safe and able to contribute their voice and truly live our values.

Equal Opportunities

We welcome applications from people of all backgrounds, beliefs, customs, traditions, ways of life and status. This includes, but is not limited to, race, ethnicity, caste, colour, gender, language, religion, political or other opinion, national or social origin, property, birth, disability status, neurodiversity, age, marital and family status, sexual orientation and gender identity, health status, place of residence, economic and social situation.

Safeguarding

We are committed to protecting everyone we come into contact with. We have a zero- tolerance approach to abuse of power, privilege or trust across our global work, and to any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously. All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks).

Together, we’ll change the world through water.

Join us and be part of the change !