Executive Assistant (Brazil)

The Global Fund for a New Economy

Executive Assistant (Brazil)

Introduction

The Global Fund for a New Economy (GFNE) seeks an Executive Assistant to support our co-presidents. This role will be central to enabling smooth day-to-day operations across a globally distributed team, ensuring strong coordination, communication, and logistics. The Executive Assistant will serve as a core thought partner to the co-president and play a critical role in helping them operate effectively across languages, cultures, and time zones.

About the Global Fund for a New Economy (GFNE)

Founded in 2024, GFNE is dedicated to building an economic system that benefits all people, protects our planet, and strengthens democracy. GFNE partners with leaders, changemakers, and innovative organizations to provide the strategic funding, partnerships, and infrastructure needed to drive this transformation.

As a remote-first organization, GFNE is committed to building a global team rooted in diversity, equity, and inclusion. We value a wide range of perspectives and strive to foster a collaborative, inclusive workplace culture that aligns with our mission. Our work spans partnerships with think tanks, community organizations, academic institutions, labor unions, and advocacy groups, building a global movement for a sustainable and democratic economy.

With founding support from the Hewlett Foundation, Open Society Foundations, the Ford Foundation, and the Omidyar Network, GFNE is prioritizing efforts in ten countries: Brazil, India, the United States, South Africa, Kenya, Germany, the United Kingdom, Colombia, Mexico, and Indonesia. Our current focus areas include exploring the economic opportunities and challenges of the green transition and addressing the impact of AI and emerging technologies. Specifically, GFNE will invest in field building, mobilize resources for the ecosystem, and support partner organizations through catalytic grants and strategic and operational support.

We invite those who share our commitment to a sustainable, inclusive, and equitable economy to join us in this transformative work.

About the Role

The Executive Assistant will support across a range of operational, administrative, and logistical functions. The ideal candidate will be highly organized, fluent in both Portuguese and English, and comfortable managing shifting priorities in a global, remote-first environment. This is a dynamic role requiring strong judgment, clear communication, and an ability to stay several steps ahead.

Responsibilities

The work will entail a range of activities, including:

Administrative and Operational Support

• Manage calendars and coordinate internal and external meetings across multiple time zones
• Support the preparation of agendas, briefings, presentations, and meeting notes
• Track follow-ups and ensure timely completion of action items
• Assist with expense reimbursements and related documentation
• Support coordination with grantee partners and contribute to light grant operations tasks

Travel and Event Logistics

• Arrange international and domestic travel, including flights, hotels, visas, and detailed itineraries
• Provide logistical support for team gatherings, events, and in-person meetings across Latin America
• Support office logistics (e.g., data plans, supplies) when needed

Communication and Systems Coordination

• Monitor email communication and manage or triage routine correspondence
• Maintain organized records, digital folders, and workflows for operational consistency
• Enter and update contact information in Salesforce
• Help develop efficient systems for recurring processes and administrative tasks

Person Specification

The Executive Assistant will be proactive, and detail-oriented . They will have:

• Fluency in both Portuguese and English (spoken and written); Spanish is a plus
• Based in Brazil or able to work in a time zone aligned with GMT-3
• 5+ years of experience supporting senior leadership, preferably in nonprofit or philanthropic settings
• Exceptional organizational skills and ability to manage multiple priorities independently
• Experience coordinating meetings, preparing materials, and supporting follow-ups
• Comfort managing travel logistics and events
• Proficiency in Google Workspace, Zoom, Slack, Salesforce, and other cloud-based collaboration tools
• A solutions-oriented mindset and strong interpersonal communication skills
• Demonstrated experience working in multicultural, remote environments

Compensation and Terms & Conditions

• Location: Remote, ideally based in Brazil or a neighboring time zone
• Working hours: Full-time. Flexibility will be necessary to support coordination across global teams
• Compensation: Competitive and aligned with the market in which the candidate is based. Benefits will be discussed with shortlisted candidates.

Diversity Statement

The Global Fund for a New Economy is committed to building a diverse team. All qualified applicants will receive consideration, irrespective of racial or ethnic background, opinions or beliefs, gender, sexual orientation, health or disabilities. We strongly encourage applications from those who come from underrepresented or marginalized communities.