HR and Administrative Officer

IDE

At iDE, we empower entrepreneurs to end poverty through market-based solutions. We are a human-centered, innovative nonprofit committed to environmental sustainability, inclusive growth, and economic empowerment. We believe diversity drives innovation and are proud of our diverse team of change-makers.

Kenya Country Program Overview

iDE Kenya implements sustainable, high-impact programs focused on economic empowerment, food security, nutrition, and climate resilience. Through partnerships with governments, private sector actors, NGOs, and donors, the program strengthens market systems, improves access to nutritious food, and supports climate-adaptive agriculture.

Position Overview

The Human Resources and Administration Officer is responsible for supporting effective HR service delivery and ensuring efficient office administration and logistics. The role implements HR policies, manages employee lifecycle processes, supports performance and engagement initiatives, and ensures compliance with Kenyan labour laws and organizational standards. In addition, the position oversees procurement support, facilities, fleet, asset management, inventory, and vendor coordination to ensure cost-effective and compliant operations.

The role works closely with the Finance and Operations Manager, Country Team Lead, and HQ HR team to support efficient resource utilization, operational coordination, and compliance.

Key Responsibilities

1. Human Resources Management (60%)

Talent and Workforce Management

• Support recruitment processes, including requisitions, advertising shortlisting, interviews, reference checks, and onboarding.
• Coordinate induction and orientation for new staff.
• Manage employee lifecycle activities:probation, confirmation, promotion, transfer, and separation.
• Maintain accurate and confidential employee records.

Employee Relations and Engagement

• Serve as first point of contact for HR-related queries.
• Support employee engagement initiatives and surveys.
• Assist in grievance and disciplinary processes in line with HR policy and labour law.

Performance and Development

• Coordinate performance management cycles.
• Support learning and development programs and training logistics.
• Provide first-line guidance on staff welfare and HR processes.

Compensation, Benefits and Payroll Support

• Support compensation reviews and annual increments.
• Coordinate payroll processing with the finance team.
• Administer leave, attendance, and benefits.
• Manage employee insurance and medical schemes.

HR Compliance and Governance

• Ensure compliance with labour laws, statutory requirements, and internal policies.
• Support HR audits and compliance reporting.
• Assist in drafting and updating HR policies and SOPs.

HR Analytics and Reporting

• Prepare HR dashboards and management reports.
• Analyse HR data and provide insights for decision-making.

2. Administration and Operations (40%)

Procurement Support

• Process purchase requisitions and prepare LPOs.
• Ensure completeness and accuracy of procurement documentation.
• Verify delivery of goods and services.
• Support framework agreements and recurring procurements.

Facilities and Office Administration

• Oversee office maintenance, utilities, cleaning, and security.
• Manage office supplies and inventory.
• Coordinate office repairs, renovations, and layout changes.
• Supervise office assistants, drivers, and service providers.

Fleet and Asset Management

• Manage fleet servicing, insurance, fuel, and logbooks.
• Maintain fixed asset register and coordinate annual verification.
• Manage asset insurance and claims.

Compliance and Record Keeping

• Ensure procurement complies with internal policies and tax regulations.
• Maintain complete procurement files for audit.
• Support procurement reporting as required.

General Administrative Support

• Coordinate staff events and provide logistical support.
• Perform other HR and administrative duties as assigned.

Qualifications

Education: Bachelor’s degree in Human Resource Management, Business Administration, Procurement & Supply Chain Management, or a related field.

Professional Certifications: Member of the Institute of Human Resource Management (IHRM). Certified Human Resource Professional of Kenya (CHRP-K). Membership with Kenya Institute of Supplies Management (KISM) with valid practicing certificate – desirable. Diploma in Purchasing & Supplies (CIPS Level 4 or equivalent) – desirable.

Experience: Minimum 3 years of relevant experience. Experience in HR and administration within an international NGO or donor-funded environment preferred. Demonstrated experience in procurement, supplier management, and office administration. Strong knowledge of Kenyan labour laws and statutory requirements.

Technical Expertise

• Practical experience with HRIS, payroll, and ERP systems.
• Proficiency in Microsoft Office Suite, especially Excel for reporting and data analysis.
• Knowledge of Kenyan labour laws, statutory deductions, and employment compliance.
• Understanding of procurement procedures, vendor management, and contract administration.
• Experience managing HR analytics, dashboards, and management reports.
• Knowledge of occupational health and safety standards.
• Basic financial and budget awareness for operational planning.
• Risk awareness and ability to apply internal control principles.
• Experience supporting audits and compliance processes.

Core Competencies

• Strong organizational and record-keeping skills.
• High level of integrity and confidentiality.
• Excellent interpersonal and communication skills.
• Strong negotiation and supplier management skills.
• Ability to manage multiple priorities and meet deadlines.
• Attention to detail and problem-solving ability.
• Ability to work independently and collaboratively.

Contract Duration and Benefits

• Contract: Initial one-year contract, renewable based on performance and funding.

• Benefits: Competitive salary based on experience, including annual leave, sick leave, and professional development opportunities. Benefits may vary based on program needs and the scope of iDE Kenya operations.

Diversity and Inclusion

iDE is committed to diversity, equity, and inclusion. We value diverse perspectives and strive to create fair and equitable employment opportunities that reflect the communities we serve.

How to Apply

Qualified candidates should apply for this position, please submit your most recent CV and cover letter via Workable.

Please apply by 24 February 2026.