Senior Events Associate

About the Organization

The Asian American Foundation serves the Asian American, Native Hawaiian and Pacific Islander (AANHPI) community in their pursuit of belonging and prosperity that is free from discrimination, slander, and violence. Launched in 2021 in response to the rise in anti-Asian hate and to address the long-standing underinvestment in AANHPI communities, TAAF mobilizes to fight against hate and violence, reclaim our narratives and celebrate our stories by ensuring prosperity, safety and belonging. Through our high-impact initiatives, events, and investments in national and local nonprofits, we’re creating a permanent and irrevocable sense of belonging for millions of AANHPIs in the United States. For additional information about TAAF, please visit www.taaf.org.

About the Role

TAAF believes in the power of connecting leaders and luminaries across industries to build solutions. The Senior Events Associate is a strategic partner in planning and executing TAAF’s portfolio of hosted and sponsored events. This role goes beyond operational support to include event strategy, program design, and stakeholder engagement, ensuring each experience reflects TAAF’s mission and values.The ideal candidate has significant experience managing both in-person and virtual events, demonstrates strong project management skills, and is comfortable making decisions with accountability. They thrive in a collaborative, fast-paced environment, embrace transparency, and foster an inclusive culture. Most importantly, they are passionate about TAAF’s mission and the power of convening to serve and uplift the AAPI community.

Responsibilities

• Lead the end-to-end planning and execution of TAAF-hosted and sponsored events, including in-person, virtual, and hybrid experiences.
• Collaborate with internal teams, consultants, and external partners to design events that are strategically aligned with TAAF’s mission.
• Manage venue sourcing, site visits, negotiations, and vendor relationships, ensuring high-quality execution and cost efficiency.
• Own event budgets: develop, monitor, and reconcile financials while ensuring adherence to organizational guidelines.
• Curate guest lists, manage registration, and oversee audience engagement strategies.
• Research and identify speakers, programmatic themes, and community partners, providing thoughtful recommendations for event content.
• Prepare briefing documents, run-of-show materials, and other resources for leadership, speakers, and key stakeholders.
• Serve as a primary point of contact for internal and external stakeholders, maintaining seamless communication and collaboration.
• Lead on-site event management, troubleshooting issues and ensuring smooth execution.
• Collect post-event data, feedback, and insights to inform future strategy and continuous improvement.
• Mentor and support junior event staff or interns when applicable.
• Other duties as assigned.

Education and Experience

• Undergraduate degree in a related field or equivalent experience.
• 5–7 years of experience in event management, program coordination, or related fields, preferably in nonprofit, cultural, or partnership-focused environments.
• Proven track record leading both virtual and in-person events from concept through execution.

Skills and Knowledge

• Passionate about TAAF’s mission and the ability to communicate it effectively to diverse audiences.
• Strong project management skills, with experience managing multiple complex events simultaneously.
• Exceptional attention to detail and judgment.
• Excellent verbal and written communication skills.
• Strong stakeholder management and relationship-building capabilities.
• Ability to thrive in a fast-paced, dynamic environment and adapt to evolving priorities.
• Strategic thinker with the ability to propose improvements and influence event strategy.
• Collaborative, inclusive, and proactive mindset.

Working Hours

Requires occasional weekend, evening, or off-hours work. Some travel required.

Location

This role requires residency in New York or San Francisco with three days in office (Tuesday, Wednesday and Thursday).

• TAAF provides competitive compensation and benefits including health insurance (including dental and vision) and a 401k retirement plan to all employees.
• Anticipated salary is $90,000.00.