Special Assistant to the CEO

Position: Special Assistant to the CEO
Position Type: Full-time
Reports to: President & CEO
Location: Hybrid in Washington, DC

Anticipated Start: February 2026

ABOUT THE ROLE
The Special Assistant to CEO will be the CEO’s strategic co-pilot, helping her navigate a demanding landscape with precision and speed. This role helps chart the course forward—managing a fast-moving calendar, smoothing friction points, and making sure the right things get the right attention at the right time. 

This role requires a proactive and strategic professional who can seamlessly manage complex scheduling, prioritize competing demands, and serve as a trusted partner and force multiplier for the President and CEO. This is a high-trust, high-responsibility role that goes beyond typical administrative support. The Special Assistant must demonstrate sound judgement and unshakeable discretion, elite organizational skills, and a sharp ability to “connect the dots” across internal and external priorities. The successful candidate will be a self-starter with a proven history of operating at the highest level of executive support, an ability to anticipate needs before they arise, and a love of asking good questions to achieve excellent outcomes.

Success in this role looks like a President & CEO who seems to have superhuman capacity because the Special Assistant is quietly orchestrating everything behind the scenes. Decisions happen with the right context, priorities stay aligned, and nothing falls through the cracks. The organization moves faster, cleaner, and more confidently because this person is connecting dots no one else even sees.

ABOUT FUTURE CAUCUS

Future Caucus has an audacious mission: activate young leaders to bridge the partisan divide and build a more functional democracy. Future Caucus is a national, nonpartisan organization dedicated to supporting the next generation of elected leaders. We provide the resources, networking, and capacity-building opportunities for these policymakers to forge productive partnerships on critical national issues. 

In 2013, Future Caucus organized the nation’s first and only caucus for young members of Congress, the Congressional Future Caucus, to build coalitions on future-oriented challenges. Future Caucus also scaled this model into more than 36 state legislatures, each with a Future Caucus consisting of young, high-potential legislators, and now engages more than 1,900 young legislators nationwide. In 2025, Future Caucus’ President & CEO was named to the TIME100 Next list. Learn more about this rapidly growing organization at www.futurecaucus.org. 

RESPONSIBILITIES

Executive Support

• Serve as the day-to-day “gatekeeper” to the President and CEO—managing a demanding schedule, tracking priorities, balancing internal and external relationships, and ensuring exceptional execution of all commitments.
• Provide sophisticated calendar management for the CEO. Prioritize multiple appointments while troubleshooting conflicts; triage requests and determine what requires the CEO’s direct attention; make judgements and recommendations to ensure smooth day-to-day engagements.
• Prepare CEO ahead of upcoming meetings, events, and speaking engagements with concise briefing materials, working with other members of the team as needed.
• Manage the CEO’s inbox with discretion, triaging messages, surfacing time-sensitive items, and ensuring nothing falls through the cracks.
• Draft and edit high-level CEO communications and correspondence that reflect the voice and priorities of the President and CEO, such as email responses or Board materials.
• Support CEO’s donor engagement efforts, including prospecting, pipeline management, outreach, scheduling meetings, and follow up.
• Maintain and constantly update high-level contact databases and relationship records with CEO relationships
• Work with other members of the senior leadership team to track cross-organizational initiatives and ensure the CEO has visibility into key deadlines, decisions, and bottlenecks.
• Travel with CEO to staff her at select Future Caucus and partner events
• Serve as administrative liaison to Board of Directors; support planning and execution of quarterly board meetings
• Oversee travel planning, briefing books, and schedules for multi-day trips.
• Support financial processes such as expense tracking, reimbursements, and budget coordination for CEO-related activities.
• Anticipate needs and proactively identify opportunities to support the success of Future Caucus and its leadership.
• Perform other duties and research as assigned.

Board of Directors Support

• Coordinate all logistics for board meetings, including scheduling, securing conference rooms through WeWork, arranging catering, preparing the meeting space, welcoming guests, and managing on-site technology.
• Conduct research and gather information for board dinners, retreats, and special events, identifying appropriate venues and ensuring smooth execution.
• Assist with preparation of high-quality board meeting materials, including the president’s report, slide decks, agendas, and other supporting documents.
• Organize all board materials for in-person engagements, including printing, assembling packets, and managing day-of logistics.
• Maintain accurate, up-to-date board member information, including contact preferences, dietary needs, and other key details to support personalized engagement.

Intern Program Management

• Serve as the coordinator for Future Caucus’ robust internship program, fielding interns for the spring, summer, & fall.
• Post available internship opportunities on job seeker platforms.
• Review applications, interview qualified candidates, and set up final interviews with relevant Future Caucus staff.
• Facilitate intern onboarding.
• Coordinate administrative information including payment details and intern schedules.
• Lead monthly professional development check-ins with each intern.

ABOUT YOU:

• 3–7+ years of experience in executive support, chief of staff style roles, or project management—preferably supporting a senior leader in a fast-paced environment
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors 
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Positive attitude with an ability to stay calm under pressure

OUR VALUES

In 2020, Future Caucus unveiled a set of organizational value statements developed collaboratively by our team. This ethos represents what we believe in at Future Caucus, and what we have worked to establish during the last eleven years. These are the values we have set for ourselves, and what we see come to life through our legislators in our network, partners, and supporters:

• Listen First: communicate openly and respectfully - make room for others at the table
• Say “We”: there is no “I” in Future Caucus - welcome diversity; it makes us stronger
• Build Trust: Integrity in our relationships is fundamental - be reliable and follow through
• Empower Others: Be empathetic - practice transparency and collaborate openly
• Break Barriers: Climb it, go through it, or work around it - limits are challenges to overcome
• Innovate Freely: Disruption leads to creative solutions - forge a new path forward

LOCATION
Future Caucus is currently in a hybrid work environment, and the ideal candidate would be currently in the Washington, DC area or able to relocate to the area by the start date. Limited amount of travel is expected.

COMPENSATION
Salary range for this position is $67,000-$80,000 commensurate with experience. Highly competitive benefits provided, including commuter/telework stipend, 401k program with employer match, generous vacation policy, professional development stipend, and employer-sponsored individual and family health coverage.

CULTURE AND CONNECTION
Future Caucus aspires to an organizational culture based on our values, where our team is connected and collaborative.  We take time to share in the wins and impact of our work, chat over regular employer-paid lunches, learn together, and participate in local social and service activities.  We are eager to add team members who share our values and will continue building our positive culture.

HIRING PROCESS

The priority deadline for this role is January 4th, 2026.  We will begin communications with candidates following the priority deadline.  Applications received after this date will be evaluated on a rolling basis.

ADDITIONAL INFORMATION
As an equal opportunity employer, Future Caucus is committed to a diverse and inclusive work environment. We strongly encourage members of historically underrepresented groups to apply, including people of color, women, LGBTQ+ individuals, veterans, individuals with disabilities, and multilingual individuals. Reference checks are conducted on all prospective new hires.