Team Coordinator - MDLS

Join us at EIT:

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas:

• Health, Medical Science & Generative Biology
• Food Security & Sustainable Agriculture
• Climate Change & Managing CO₂
• Artificial Intelligence & Robotics

This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you’ll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.

Welcome to the Institute of Materials & Devices for Life Sciences (MDLS):

The vision for the Institute of Materials & Devices for Life Sciences (MDLS) at the Ellison Institute of Technology is to advance human health by scaling interdisciplinary science at the interface of chemistry, biology and engineering. Led by Professor Hagan Bayley, it will house more than 100 researchers engaging in three interrelated endeavors; Nanopore Sensing and Sequencing, 3D Tissue Construction, and Device Engineering. The MDLS Institute will expand nanopore science to detect a wider range of biological molecules, including volatiles in human breath. While in parallel, pioneering novel methods that integrate synthetic and living tissues into structures for organ repair. All the research will be underpinned by the development of new devices capable of serving as powerful tools in clinical settings.

Your Role:

At EIT we are seeking an experienced, proactive and detailed orientated Team Coordinator to support our growing MDLS team. You will play a key role in ensuring smooth day‑to‑day operations across the team, supporting them with coordination, scheduling, documentation and workflow management.

Your Responsibilities:

• Manage team calendars, schedule meetings and coordinate all related logistics, including room bookings and preparation of materials.
• Provide a professional and welcoming first point of contact for all visitors.
• Carry out day‑to‑day administrative tasks, including accurate processing of expenses, invoices and internal documents.
• Support travel bookings and event coordination, including catering and logistics.
• Prepare and manage correspondence, agendas, documents and team records to ensure information is organised and accessible.
• Assist with onboarding activities and maintain accurate team data.
• Liaise with internal teams and stakeholders to support clear communication and efficient coordination of activities.

Essential Skills, Qualifications & Experience:

• Proven experience in an administrative or coordinator role.
• Competence with Microsoft 365 and communication tools.
• Excellent organisational skills and attention to detail.
• Strong written and verbal communication skills.

Desirable Skills, Qualifications & Experience:

• Experience in a similar role within a scientific/ R&D environment.

Our Benefits:

• Salary: Dependent on experience + travel allowance + bonus
• Enhanced holiday + options to buy additional days
• Pension
• Life Assurance
• Income Protection
• Private Medical Insurance
• Hospital Cash Plan
• Therapy Services
• Perk Box
• Electric Car Scheme
• Childcare benefit

Working Together – What It Involves:

• You must be eligible to work in the UK with a willingness to travel as necessary.
• You must be based in, or within easy commuting distance of, Oxford.
• The postholder is expected to be on-site in Oxford five days per week. Some flexibility may be arranged in line with business requirements and operational priorities.