WiW Program Manager

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Job Category:

Employment Type:

Job Profile:

Job Duties:

UW-Madison seeks to hire a Program Manager to live in the Washington D.C. metro area to assist with administering the Wisconsin in Washington D.C. (WIW) program on behalf of International Academic Programs, a unit of the International Division. The Program Manager supports and assists the D.C.-based Program Director with on-site program management and facilitation of an academic program in the fall, spring, and summer terms. This position attends to the personal and professional development of students participating in the WIW Program as well as manages key aspects of day-to-day program administration. In addition to providing administrative support, the Program Manager facilitates internship placements in Washington D.C. for UW-Madison undergraduate students from a wide array of academic disciplines/interest with various hosts including U.S. Congress, the White House, executive departments and agencies, public policy advocacy and lobbying firms, think tanks, non-profits, law firms and legal institutions, print and broadcast media outlets, marketing and public relations firms, historical sites, and political organizations, among many other possibilities. The Program Manager will be involved in growing and maintaining relationships with UW-Madison, intern host organizations, Washington D.C. alumni, guest speakers and mentors. The Program Manager will promote alumni and stakeholder engagement in program planning, professional development activities and program growth.

Tasks:

• Working with IAP to ensure that WiW practices are in accordance with all related best practices, laws, and regulations
• Supervise the Wisconsin in Washington Program Coordinator to ensure the execution of all expected duties and overall on-site oversight to ensure the smooth running of WiW programs in Washington, DC.
• Assisting in identifying internship placements, professional development activities, outreach, and supporting alumni engagement and fundraising by serving as a liaison to internship employers, alumni, and vendors.
• Advising/assisting students on program matters on-site and communicating back to IAP and relevant units at UW as needed towards managing student affairs and serving as a contact for students and respond to health and safety issues and emergencies
• Working with the on-campus WIW working group and other campus colleagues to provide information and support in order to increase student engagement across disciplines
• Overseeing ongoing alumni/student mentor relationships, acting as a liaison between students and their mentors, Developing, managing, and maintaining databases for internships, program alumni, mentors
• Collaborating and communicating with IAP as needed on managing logistical aspects of the program
• Providing support as needed to additional IAP short-term student programs located in Washington D.C.
• Managing and updating program guides and handbooks such as the orientation handbook for students and the internship mentor guide Organizing the on-site program orientations as well as developing and maintaining a pre-program online orientation
• Utilizing institutional policies and guidelines as they pertain to the WIW program budget to develop vendor contracts as needed for program events, and assist in the efficient and prompt payment of budget items approved by campus for the program.
• Assisting IAP with strategic planning and identifying areas of new academic growth for the program.
• Being instrumental in working with DC-based staff, alumni, and other stakeholders in assisting students in identifying appropriate internships in their specific interest areas and facilitating students' internship applications

Key Job Responsibilities:

• Schedules logistics and secures resources to support the operational plans of the program or unit

• Serves as the program or unit liaison to internal and external stakeholder groups

• Advises and enforces Institution policies related to services in Student Affairs

• Monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the Institution's mission, values, goals, and objectives, as well as all local, state, and federal laws and regulations.

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Plans, organizes, administers, and manages processes and operations related to assigned area(s) of responsibility

• May monitor the program budget and approve expenditures

Department:

International Academic Programs a unit within the International Division

Compensation:

Minimum Salary: $78,000

Required Qualifications:

Preferred Qualifications:

1-3 years of experience working in a related field, such as higher education administrative or program coordination experience, strongly preferred. Background in student services, internship outreach and coordination, career readiness/workforce development, event planning and familiarity with Washington D.C. is desirable

Education:

Required: Bachelor's Degree in any field

How to Apply:

Please submit a cover letter, CV/resume, and a list of three professional references through the online jobs portal by the assured consideration date.

Contact Information:

Kristine Schutte: kristine.schutte@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.