Accounts Payable Coordinator

Mennonite Economic Development Associates (MEDA) invites applications for an Accounts Payable Coordinator to join our dedicated and talented team in our mission to create business solutions to poverty! 

MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org. 

POSITION SUMMARY

The Accounts Payable Coordinator provides organizational support to achieve MEDA’s financial and compliance requirements. This position will provide accounts payable support and guidance, working with colleagues throughout the organization and with MEDA’s global vendors, ensuring vendor records are maintained, invoices are correctly coded and appropriately authorized and ensure they are paid from the correct entity accurately and on time, resolving queries as needed. This role will support with month end activities, employee expense statements, advances and reconciliations for credit card expenses and travel billings. The ideal candidate will possess knowledge and skills in accounting principles, compliance frameworks, and stellar attention to details. 

Current Project Responsibilities will include: The administration of employee expenses, ensuring that invoice coding is accurate and matches authorized orders, global financial compliance-related work, timely fund disbursement, and ongoing accounts payable training to country offices.

Job Status: Full-time

Start Date: September/October 2025

Location(s): Waterloo Office (Hybrid)

MAIN RESPONSIBILITIES INCLUDE:

• Reviewing and updating policies, documenting and finding efficiencies for system workflows, and managing vendor relationships to maintain efficiency, accuracy, and financial integrity in accounts payable activities across MEDA.
• Manage vendor records in line with MEDA policies and maintain a preferred vendor list (mainly in Canada & US).
• Ensure invoices are properly matched, coded, authorized, and paid on time.
• Process weekly ACH/EFT batches and international wire payments with correct currency and entity alignment.
• Handle ad-hoc cheque payments and ensure documentation is complete and approvals are obtained.
• Perform account reconciliation, record expense accruals, and review AP aging reports monthly.
• Monitor donor fund availability before remitting payments and coordinating with the Manager of Finance to resolve any temporary project fund shortages.
• Annually review and enhance expense reimbursements processes.
• Process employee expenses and advance request with proper tax/expense allocation.
• Support employee training in AP procedures and expense claims.

REQUIREMENTS

Education: High school, plus a College Diploma in accounting or a related field.

Experience: 3 years of experience in accounts payable, or a similar accounting role, preferably in an international organization where multiple currencies transactions are used.

Technical Expertise: NetSuite, Microsoft Office Suite, Multi-Currency & International Finance.

ADDITIONAL QUALIFICATIONS INCLUDE:

• Appreciation and support of MEDA’s faith statement, values and goals
• Ability and willingness for frequent travel to developing countries
• Excellent communication and interpersonal skills.
• Strong organization skills with excellent attention to detail while working in a fast-paced business environment.
• Good judgement and the ability to work independently.

APPLICATION DEADLINE: Applications will be reviewed on a rolling basis.

MEDA welcomes and encourages applications from all genders, backgrounds, religions, cultures, nationalities and abilities. Accommodations are available on request for candidates with disabilities taking part in the selection process.