Position Overview
The Administrative Assistant supports the global partnerships fundraising team, which manages relationships with Room to Read’s strategic partners (governments, bilateral and multilateral organizations), as well as corporate and foundation donors.
The Administrative Assistant provides day-to-day administrative and coordination support to the global partnerships team, supporting meetings, scheduling, documentation, events, and internal systems. The role is focused on execution, organization, and follow-through to ensure smooth team operations.
The role requires professionalism, discretion, and clear communication when supporting activities connected to external partners. This role is role suited to someone who is highly organized, detail-oriented, and comfortable supporting multiple team members in a fast-paced, global environment.
This position reports to the Director, Global Partnerships.
Administrative & Team Support
Coordinate team and cross-team meetings, including scheduling, agendas, attendee lists, and follow-up notes
Arrange domestic and international travel and prepare expense reports in line with organizational policies
Maintain records and update information in internal systems; training will be provided
Support onboarding activities and maintain shared team documentation and informational materials
Coordinate with the Finance team to collect and submit required partner documentation
Provide general administrative and ad-hoc support to the Global Partnerships team
Events & External Engagement Support
Coordinate logistics for live and virtual meetings and events, including managing invitation lists, RSVPs, and email communications
Respond to routine email inquiries from external contacts using established templates and guidance
Support coordination of partner visits and meetings, including collecting participant information and preparing materials
Maintain records related to engagement and visitor activities
Track and organize information related to engagement opportunities and activities
Documentation & Communications Support
Assist with compiling, formatting, and organizing proposals, reports, presentations, and related materials using existing templates
Support drafting and formatting of mass emails and routine communications
Assist with updating and organizing shared materials, including case studies, fact sheets, and basic website content
Requirements
1–3 years of experience in an administrative or coordination role, supporting teams with scheduling, documentation, and operational tasks in a global organization
Strong organizational and follow-up skills, with the ability to manage multiple requests and meet deadlines
Comfort working with systems and basic data, including maintaining records and using spreadsheets or internal tools (training provided as needed)
Full professional proficiency in English (written and spoken), with the ability to draft clear emails, meeting notes, and basic documentation
Experience supporting meetings or events, including participant coordination or virtual meeting logistics
Proficiency with standard workplace tools, such as Microsoft Office
High attention to detail and reliability, with the ability to follow established processes and handle routine tasks accurately
Collaborative and service-oriented mindset, comfortable taking direction and supporting multiple colleagues
Child Protection Principles
Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation
Room to Read has zero tolerance for child abuse and exploitation.
All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.
All children should be treated with respect and dignity.
The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse.
Room to Read shall integrate child protection into all its organizational strategies, structures and work practices.
Protection from Sexual Exploitation and Abuse (PSEA) Principles
Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse.
Room to Read has zero tolerance for adult sexual exploitation and abuse.
Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated.
All adults should be treated with respect and dignity.
Room to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront.
Survivors referred to available professional assistance (e.g. mental health counselling), upon consent.
About Room to Read:
Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read envisions a world free from illiteracy and gender inequality, where all children have room to read, learn and grow – creating lasting change. Through our Literacy Portfolio, we train and coach teachers of the early grades in literacy instruction; create and publish quality books and curricular materials in local languages; and establish children’s libraries filled with diverse children’s books that can be enjoyed at school and home. Our Gender Equality Portfolio supports adolescents, particularly girls, in developing life skills that promote gender equality, helping them to pursue lifelong learning and make informed decisions.
We support young people of all genders to overcome gender biases and build the knowledge and skills to create a gender-equal world. Room to Read collaborates with local communities, partner organizations, publishers, and governments to test and implement innovative models that can be integrated into the education system to deliver positive outcomes for children at scale. To date, Room to Read has benefited more than 50 million children in 28 countries.
Learn more at www.roomtoread.org.