Administrative Assistant & Operations Coordinator, Product Design
The New York TimesThe mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.
The New York Times is looking for a dynamic and proactive member of our administrative team to support our leaders and teams who develop our website and mobile applications. This role is crucial in ensuring the smooth operation of the department, promoting a positive work environment, and maintaining a high level of confidentiality. You will have a "roll up the sleeves" attitude, and work in an organized, collaborative environment.
You will be the primary support on everything administrative, and you'll be a partner working with the leadership team in promoting the operations of the organization. This is a hybrid position based in our New York City headquarters, where you will report directly to the Mission Leader. You can typically expect to come into the office three days/week.
Responsibilities:
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Manage fluid calendars, appointments and travel arrangements and further manage changes and conflicts
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Support large-scale event planning and activities
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Maintain Department Organizational Charts, Distribution Lists, Team Lists, Seating Charts, T&E Budget, Department Purchases
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Create Knowledge Management Documentation (ex: onboarding, hiring plans, headcount management)
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Handle a high volume of requests from internal and external stakeholders, including answering inquiries, resolving problems, and making appropriate referrals.
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Help prepare presentations and documents for leadership teams and guide presentations in meetings
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Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
Basic Qualifications:
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Bachelor's degree or equivalent professional experience.
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2+ years of experience providing Administrative and Operational support
Preferred Qualifications:
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2+ years of experience supporting a senior executive.
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Experience with Workday
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Prior experience in a tech organization
REQ-018737
The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.
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