Associate, Accommodations - Operations, Systems & Finance

LA28 does not provide relocation assistance.

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community.  

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.  

Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of diverse perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them. 

Associate, Accommodations – Operations, Systems & Finance

The Associate, Accommodations – Operations, Systems & Finance is a shared resource within the Accommodations function, supporting both the Contracting & Operations and Financial Operations & Contracting teams. Reporting jointly to both Managers under the Senior Manager, this role is designed as a hybrid contributor able to pivot fluidly between contracting/operational activities and financial/systemic processes. 

The Associate is responsible for ensuring accuracy and timeliness across contract administration, supplier coordination, financial tracking, and system maintenance. This role works closely with internal partners (Legal, Finance, Procurement, Housing Operations, Stakeholder Relations) and external stakeholders (hotels, universities, vendors) to maintain consistent, compliant, and operationally sound accommodations delivery throughout planning and Games-time phases.

Key Responsibilities:

Contract Administration 

• Support the preparation, routing, and filing of hotel and vendor agreements. 

• Maintain tracking logs of financial commitments, deposits, and cancellation terms. 

• Ensure all executed agreements are archived in an audit-ready system. 

Financial Processing & Budget Management 

• Process invoices, monitor payment schedules, and reconcile transactions. 

• Maintain budget trackers across multiple accommodation portfolios. 

• Assist with variance analysis, expenditure reporting, and forecasting. 

• Generate stakeholder-specific financial summaries for leadership review. 

Cross-Functional Integration 

• Partner with Finance, Legal, and Procurement to ensure compliance with organizational standards. 

• Support the development and implementation of SOPs for contracting and financial workflows. 

• Collaborate with systems teams to ensure financial and contractual data are accurately captured in reservation platforms. 

Games-Time Financial Operations 

• Provide operational support for real-time invoice processing and reconciliations. 

• Maintain updated financial logs and issue tracking during Games-time. 

• Assist with post-Games financial closeout, including reconciliations, reporting, and handoff to Finance.

Background & Qualifications: 

• 3+ years of professional experience in hospitality, event management, finance operations, or contract administration. 

• Exposure to hotel contracting, event accommodation delivery, or financial reconciliation preferred. 

• Demonstrated ability to manage multiple priorities across different reporting lines. 

• Strong organizational and administrative skills with attention to detail. 

• Comfort working with data, spreadsheets, and financial/contract systems. 

• Experience with mega-events, sports, or large-scale entertainment operations is a plus. 

Position Requirements: 

• Ability to work on-site in an open office environment based in Los Angeles, CA.

• Extended work hours, including evenings and weekends, during peak operational and Games-time periods. 

• Occasional domestic travel for site visits, system training, or Games-time support. 

Education: 

• Bachelor’s degree in Hospitality, Business Administration, Event Management, Finance, or related field required. 

• Proficiency in Excel (pivot tables, reconciliations, formulas) required. 

• Familiarity with Smartsheet, Salesforce, SAP/Oracle, or DocuSign preferred. 

Expectations: 

• Operate seamlessly across both Contracting & Operations and Financial Operations & Contracting functions. 

• Maintain accuracy, timeliness, and accountability in all workflows. 

• Flexible and adaptable, able to pivot quickly between contracting, financial, and operational tasks. 

• Communicate effectively with internal teams, external partners, and dual managerial reporting lines. 

• Proactively identify issues, recommend solutions, and support corrective actions. 

• Embody LA28’s values of Optimism, Integrity, Excellence, Inclusion, Co-Creation, and Boldness in all aspects of work.

The annual base salary range for this position is $69,000 - $75,000. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law. 

LA28 does not provide relocation assistance. 

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We will consider all qualified candidates with criminal histories in a manner consistent with local law. We assess applications based on relevant skills, education, and experience a candidate can add to our team.