Buy Desk Analyst

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

The vision of Global Financial & Accounting Services (GFAS) is to provide innovative and scalable global business solutions in accounting, tax, payroll, treasury, sourcing, procurement and financial operations while safeguarding the reputation of the foundation and our related entities, with the highest standards of integrity and operational excellence.

GFAS is a team within the Finance organization at the foundation and an important part of the operations function. Operations supports and enables the six program divisions to make investments and to run effectively and efficiently. As a function, Finance employs approximately 200 full-time employees (FTEs). The GFAS team is significant (45+ FTEs), and continues to scale up to support the increasing breadth and complexity of global operations for the foundation and its affiliated entities.

Your Role

Reporting to the Operations Lead of SS&P, as a Buy Desk Analyst, you will serve as the primary operational resource for low risk purchasing activities within a defined dollar threshold across the foundation. Your work as an individual contributor will directly support regional offices and many foundation departments by streamlining procurement execution.

You will process and coordinate low risk purchasing requests, collaborate with procurement analysts, sourcing and contracting teams, ensure policy compliance, and provide exceptional service to internal partners. This role is key to increasing procurement efficiency, supporting systems adoption and enabling scaling of operations support.

What You’ll Do

• Review, and execute low-risk, low dollar procurement requests across multiple business units and regions.
• Support the SS&P intake process and procurement ticket management, partnering closely with the procurement operations team, contracting analysts and sourcing category leads.
• Ensure requests align with defined low-risk criteria and foundation guidelines.
• Manage purchase requisition creation and processing in Coupa and act as a liaison with internal requestors to ensure completeness and accuracy.
• Maintain procurement documentation, system updates, and catalog entries to ensure consistent operational support.
• Collaborate with internal and regional teams to provide procurement support, guidance, and training on buy desk processes.
• Monitor and report on volume, SLAs, and compliance metrics related to low-risk triage.
• Contribute to the development of Standard Operating Procedures (SOPs) and training content for the buy desk model.
• Partner with Procurement Operations leadership to continuously improve intake workflows and scale capabilities for global operations.

Your Experience

• Bachelor’s degree or equivalent work experience in supply chain management, business operations, procurement, or related field.
• 5+ years of experience in procurement, purchasing, shared services, or business operations roles.
• Experience evaluating and testing AI-based solutions, including auto-classification of requests and intelligent routing systems, contributing to a more agile Buy Desk model.
• Experience with e-procurement systems (Coupa preferred).
• Demonstrated ability to manage transactional workflows efficiently while maintaining quality and compliance.
• Excellent communication, partner engagement, and customer service skills.
• Detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.
• Proven track record of supporting operational excellence and continuous process improvement.
• Familiarity with supplier diversity and sustainability concepts is a plus.
• Comfortable working in a hybrid team structure with regional and global partners.

The salary range for this role is $95,700 to $143,500 USD. We recognize high-wage market differences in Seattle and Washington D.C., where our offices are located. The range for this role in these locations is $104,300 to $156,500 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

*Must be able to legally work in the country where this position is located without visa sponsorship.

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Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.