Consultant: Finance and Admin Assistant

Job Title:                                                  Consultant: Finance & Admin Assistant

Department:                                     Operations

Division:                                                    Finance and Administration

Duty Station:                                    Jakarta

Line Manager:                                  Senior Finance Officer

Line Management Responsibility: N/A

Position Type:                                  Consultant

Nurani Perdamaian Indonesia (NPID) is a humanitarian organization established on March 01, 2023. With legality certification by the Indonesian Ministry of Law and Human Rights through AHU Number -0003058.AH.01.07.TAHUN 2023. Our organization is affiliated with the Nonviolent Peaceforce organization and operates as a branch representative of the Nonviolent Peaceforce for Indonesia. Nonviolence Peaceforce (NP) is a nonpartisan international organization globally recognized for its Unarmed Civilian Protection (UCP) strategies in preventing violence, increasing the safety and security of civilians, and strengthening local peace infrastructures across its programme locations.

OVERVIEW

NP is an implementing organization of the ongoing peace process between the Moro Islamic Liberation Front and the Philippine government. Our mandate for implementing the peace process includes monitoring and reporting individuals’ concerns about safety, protective accompaniment for civilians and organizations in areas of conflict, including NP team members accompanying hostage survivors to reunite with their families. NP monitors whether conflicting parties are abiding by ceasefire agreements, and it verifies and reports compliance and noncompliance with agreements. NP creates safe spaces for peaceful dialogue between different stakeholders in the country, including local institutions, for community-based conflict prevention and conflict resolution, training local leaders and organizations in UCP methodologies for monitoring, unarmed peacekeeping, and civilian protection.

To broaden the appreciation and acceptance of Unarmed Civilian Protection (UCP) in the country, NP is working to increase awareness, engagement, and participation by building support at the local, regional, and national levels.

JOB SUMMARY

Under the supervision and guidance of the Senior Finance Officer, the Finance & Admin Assistant Consultant will provide support in the effective and efficient implementation of financial and administrative processes of the organization. This consultancy position involves assisting in the preparation and recording of financial transactions, maintaining accurate and organized financial documentation, supporting procurement and logistical arrangements, and ensuring compliance with organizational policies and donor requirements.

The Consultant will also provide day-to-day administrative support to ensure smooth office operations and contribute to the overall delivery of program objectives. As a consultant, the role is expected to deliver outputs in line with agreed timelines and standards, ensuring accountability and high-quality support to the team.

KEY RESPONSIBILITIES

General Tasks

• Perform official bank-related errands, including deposits and withdrawals, as needed.
• Facilitate the secure and timely delivery of checks to vendors and suppliers.
• Support the procurement process by preparing and arranging procured supplies, office upkeep, and equipment.
• Facilitate the payment and monitoring of office utilities (electricity, water, internet, and phone bills).
• Perform administrative and clerical duties such as filing, scanning, organizing, and maintaining contracts and financial records.
• Maintain an updated and accurate inventory of office supplies, upkeep materials, and visibility items.
• Ensure the proper and documented issuance of office supplies, upkeep materials, and visibility items to staff.
• Provide logistical and administrative support to the Admin Officer and other departments as required.
• Perform other relevant duties and responsibilities as may be assigned by the Senior Finance Officer

QUALIFICATIONS AND COMPETENCIES

• Independent judgment/analytical:
  • Ability to manage information with discretion
  • Ability to prioritize, solve problems, and develop practical solutions
• Personal Relationships:
  • Flexible, energetic, and adaptable
  • Ability to work in a multicultural environment
  • Proven ability to build relationships
• Languages:
  • English: Not mandatory, an added advantage

PREFERRED QUALIFICATIONS

• D3/S1 in Economics, Accounting, Business, or other related disciplines
• Experience working in an NGO or similar organisation, minimum 2 years
• Previous experience working in complex and volatile contexts
• Local resident of Jakarta or nearby cities
• Fluency in English, both written and spoken

SKILLS AND COMPETENCIES

• Ability to communicate effectively with individuals and work within a team
• Ability to set priorities and solve problems
• Attention to detail

• Ability to adjust to difficult and sometimes insecure working circumstances

• Must be able to work independently and with a diverse group of colleagues.

PERSONAL QUALITIES

• Demonstrates honesty, integrity, and professionalism in all aspects of work.
• Flexible yet highly organized and systematic in approach.
• Emotionally mature and able to remain calm and focused under pressure.
• Strong team player with a willingness to learn and grow.
• Committed to upholding organizational values and safeguarding principles.

DURATION

The consultancy engagement will be for a fixed period of three (3) months, commencing on 10 November 2025 and concluding on 10 February 2026. Any extension beyond this period shall be subject to mutual agreement and the organization’s operational needs.

FEE AND PAYMENT TERMS

• The Consultant shall receive a monthly professional fee of IDR 5,250,000, which is inclusive of all applicable costs and expenses, including but not limited to taxes, transportation, communication, and logistics.
• Payments will be processed on a monthly basis, upon submission and approval of a duly accomplished timesheet and any required supporting documentation.

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• The closing date for applications is Friday, October 31st 2025.
• Candidates may be selected before the closing date; apply early
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.
NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.