How You’ll Contribute
The National Geographic Society headquarters, based in Washington, D.C., is undergoing a significant renovation project on its campus (called Base Camp), which will be completed in 2026. Components of the new Museum will include a state-of-the-art pavilion entrance, auditorium, iconic photo gallery, exhibition space, immersive walk-through attraction, retail, food and beverage, education center, archives, tours, and exciting new event space. The capstone of the renovation is a one-of-a-kind nighttime experience in the courtyard.Your Impact
Responsibilities Include:
Administrative Support: (60%)
Assist with the maintenance and organization of team-wide information and project management and coordinate with the Exhibition Project Management Team on Creative Team tasks. Update and manage team organizational tools, such as coded element lists, dashboards, metrics, work plans, roadmaps and project management systems.
Manage the Vice President of Creative’s calendar, scheduling new meetings and rescheduling to align with shifting priorities.
Support internal team communications and ensure documents and protocols are updated, organized and accessible for staff in the shared database.
Coordinate meetings and events for the Creative team including scheduling, calendar management, planning, room reservation, agenda management, note taking, related follow up, and other logistics as needed.
Assist with Creative’s new hire training and onboarding, including requesting system access and providing necessary tools and information to new staff.
Manage supply purchase requests, invoice requests; and support budgetary spend and team-wide budget processes.
Team and Organizational Collaboration: (40%)
Contribute expertise to supporting goals and processes as well as impact programs across the Creative Team.
Assist in the planning, coordination, and implementation of cross-team projects as they relate to the Creative team, interfacing with relevant departments within the Society and external partners.
Support a culture of curiosity, empathy, responsibility, inclusivity, while strongly promoting collaboration and innovation.
Develop and maintain strong, positive and empathetic working relationships with key departments and external partners to ensure work is executed at a high level and outcomes are met.
Educational Background
Bachelor’s degree preferred
Minimum Years and Types of Experience
2+ years’ experience in a similar role
Necessary Knowledge and Skills
Knowledge of and experience working in a related industry – visitor attraction, museum, design, creative, construction, hospitality, and/or events
Effective written and oral communications skills
Proficiency in both the Microsoft Office suite and Google Workspace tools
Proficiency in Monday.com a plus
Desired Qualifications
Prior operations and administrative experience preparing accurate reports, using scheduling and business communication tools
Ability to work in a fast paced, multi-phase project environment with shifting priorities
Attention to detail and ability to understand and prioritize multiple requests and projects while meeting deadlines
Supervision
No direct reports
Salary Information
The National Geographic Society offers a competitive and holistic total rewards package. Our compensation structure and transparent pay philosophy are based on industry-specific market data for similar-sized nonprofit organizations.
The salary range for this position accounts for a wide range of factors including but not limited to organizational need; specific skill sets; experience and training; certifications; and more. At the National Geographic Society, individuals are typically hired at or near the starting point of the salary range for their role, and compensation decisions are dependent on the facts and circumstances of each case.
The hourly range for this position is $25.10 - $26.45.In addition, the National Geographic Society offers a competitive and comprehensive benefits package that includes, but is not limited to, medical, dental, and vision insurance; engaging and comprehensive wellness program; 401(k) retirement savings plan with matching contributions after 6 months of employment; flexible paid time off benefits with up to 22 days of paid annual leave per calendar year (15 days for new hires in their first year, prorated based on the number of pay periods remaining in the year) and 10 days of sick leave; 12 paid holidays and a paid winter break between December 25 and 31; paid parental leave, adoption and surrogacy expense reimbursement, fertility benefits; learning and development opportunities; Lifestyle Spending Account; pet adoption assistance and insurance; pre-tax transportation benefits with a generous employer subsidy; employer-paid life insurance and disability benefit; and a variety of National Geographic discounts and perks.
Job Designation
Resident - Our Resident category recognizes that certain staff need to be physically present at Base Camp to do their work. Some Resident staff must be at Base Camp every day to do their jobs, while others may only need to be physically present onsite some of the time to meet looming deadlines or to get work done and may require a unique schedule. As such, this category has been revised to provide maximum flexibility depending on what’s required for each individual role. The days Resident staff come into the office will be determined by their teams and workflow, and they should work with their supervisors to determine their specific schedule. And throughout the year, their schedule may be adjusted based on cyclical work cycles, deadlines, and/or ebbs and flows of work.Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.
We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization.