Coordinator/Executive Assistant

Mennonite Economic Development Associates (MEDA) invites applications for a Coordinator/Executive Assistant for our Global Programs team. to join our dedicated and talented team in our mission to create business solutions to poverty! 

MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org. 

POSITION SUMMARY

The Coordinator/Executive Assistant works with the Sr. Vice President, Global Programs and is responsible for ensuring the smooth functioning of the Global Programs department and its activities, performing a range of coordinating and administrative duties.

Job Status: Full-time

Start Date:  As soon as possible

Location(s): Ottawa, ON (Hybrid)

MAIN RESPONSIBILITIES INCLUDE:

• Supporting the SR. VP through a wide range of administrative duties relating to daily operations and project work, including coordinating meetings & activities, managing schedules, researching, analyzing & synthesizing information, assistance with communications, managing and organizing files, etc.
• Creating presentations and other meeting materials including reports and Board submissions.
• Maintaining the SR. VP’s calendar, handling inquiries and requests, and anticipating operational needs, proactively resolving logistical and administrative issues.
• Support with departmental budget, processing invoices and expense reports, and arranging travel for the SR. VP.
• Researching and synthesizing data for reports, creating and editing presentations.

REQUIREMENTS

Education:  University Degree in Business Administration or related field

Experience: Minimum 4 years' experience working in an Executive Assistant or Coordinator administrative capacity in a busy multinational organization, supporting the activities of an executive and a department. Experience providing support on Board related matters.

Technical Expertise: Demonstrated proficiency in Microsoft Office Suite, including Outlook, Word and Excel, SharePoint and Convene. Understanding and appreciation of business principles and international development.

ADDITIONAL QUALIFICATIONS INCLUDE:

• Ability to meet in person from time to time in the Ottawa area
• Willingness to flex hours to work across time-zones as required
• Appreciation and support of MEDA’s faith statement, values and goals
• Ability and willingness for occasional travel
• Strong verbal and written communication skills with a professional, personable and polished demeanor
• Strong organization skills with excellent attention to detail while working in a fast-paced business environment.
• Judgement, tact and diplomacy to handle sensitive and confidential matters
• Self-motivated and demonstrated ability to work independently
• Excellent interpersonal skills, problem solving and judgment

APPLICATION DEADLINE: Friday, August 29, 2025, 4:00 pm EST

MEDA welcomes and encourages applications from all genders, backgrounds, religions, cultures, nationalities and abilities. Accommodations are available on request for candidates with disabilities taking part in the selection process.