Event Assistants
TED Conferences, LLC
Full-time
On-site
Atlanta Georgia United States
Company Description
TED is on a mission to discover and spread ideas that spark imagination, embrace possibility and catalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge — without an agenda. We welcome people from every discipline and culture who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.
Job Description
Event Assistants - TEDNext 2025, Atlanta, GA
These are short-term, temporary contract roles for in-person, onsite support at the TEDNext 2025 in Atlanta, GA, taking place at The Signia by Hilton.
Event orientation and onsite work will take place between November 6, 2025 and November 11, 2025. Successful candidates are responsible for any travel, accommodation, and meal costs.
TEDNext’s focus is on asking bigger questions about your life, your work, and the world. TEDNext is a space for attendees to step outside their routine, reimagine their direction and move forward with purpose.
We have a variety of on-site positions available including:
FRONT OF HOUSE
General Event Assistants
Info Hub Support Representatives
Check-in Representatives
Theater Ushers
BACK OF HOUSE
Operations and Logistics Assistants
All roles will assist the Event Production team in producing multiple aspects of the TEDNext experience, so we’re looking for people who are comfortable assisting guests with discretion and tact, actively listening to requests and taking the temperature of a situation before reacting. We want people who are proactive and resourceful, able to think critically.
On-site roles can involve walking and standing for long periods and being able to assist in some physical work and heavy lifting of up to 50 lbs.
Potential Responsibilities (role dependent)
Welcome and support attendees to help them feel oriented, included and comfortable
Represent and exemplify TED’s service ethos - warm, inclusive, welcoming
Interact with high-profile guests and manage stressful or time-sensitive situations with calm discretion
Work with the TED team to execute a pre-set program production schedule
Accurately interpret and follow floor plans, room layouts, one-sheets and running orders for session setup, paying attention to the smallest details
Wayfinding and assisting attendees with directions and local city recommendations
Set up and tear down events or spaces, moving, packing, building and disassembling furniture and decor
Take accurate debrief notes of the event as required, and escalate any questions or concerns to the Event Production team
Use mobile devices or tablets to take attendance using TED software programs
Qualifications
Previous customer service and/or hospitality experience
Tech-savvy with a functional understanding of laptops, tablets, and cell phones
Previous event production or tourism management experience
Able to work well under little supervision, with excellent time management skills
Strong interpersonal and communication skills
Proactive and resourceful
Critical thinking and problem-solving skills
Organized and detail-oriented
Calm, kind and discreet
Fluent in English
Able to stand for long periods, participate in physical work, and perform heavy lifting up to 50 lbs
Additional Information
TED Conferences LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume and cover letter.
TED is on a mission to discover and spread ideas that spark imagination, embrace possibility and catalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge — without an agenda. We welcome people from every discipline and culture who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.
Job Description
Event Assistants - TEDNext 2025, Atlanta, GA
These are short-term, temporary contract roles for in-person, onsite support at the TEDNext 2025 in Atlanta, GA, taking place at The Signia by Hilton.
Event orientation and onsite work will take place between November 6, 2025 and November 11, 2025. Successful candidates are responsible for any travel, accommodation, and meal costs.
TEDNext’s focus is on asking bigger questions about your life, your work, and the world. TEDNext is a space for attendees to step outside their routine, reimagine their direction and move forward with purpose.
We have a variety of on-site positions available including:
FRONT OF HOUSE
General Event Assistants
Info Hub Support Representatives
Check-in Representatives
Theater Ushers
BACK OF HOUSE
Operations and Logistics Assistants
All roles will assist the Event Production team in producing multiple aspects of the TEDNext experience, so we’re looking for people who are comfortable assisting guests with discretion and tact, actively listening to requests and taking the temperature of a situation before reacting. We want people who are proactive and resourceful, able to think critically.
On-site roles can involve walking and standing for long periods and being able to assist in some physical work and heavy lifting of up to 50 lbs.
Potential Responsibilities (role dependent)
Welcome and support attendees to help them feel oriented, included and comfortable
Represent and exemplify TED’s service ethos - warm, inclusive, welcoming
Interact with high-profile guests and manage stressful or time-sensitive situations with calm discretion
Work with the TED team to execute a pre-set program production schedule
Accurately interpret and follow floor plans, room layouts, one-sheets and running orders for session setup, paying attention to the smallest details
Wayfinding and assisting attendees with directions and local city recommendations
Set up and tear down events or spaces, moving, packing, building and disassembling furniture and decor
Take accurate debrief notes of the event as required, and escalate any questions or concerns to the Event Production team
Use mobile devices or tablets to take attendance using TED software programs
Qualifications
Previous customer service and/or hospitality experience
Tech-savvy with a functional understanding of laptops, tablets, and cell phones
Previous event production or tourism management experience
Able to work well under little supervision, with excellent time management skills
Strong interpersonal and communication skills
Proactive and resourceful
Critical thinking and problem-solving skills
Organized and detail-oriented
Calm, kind and discreet
Fluent in English
Able to stand for long periods, participate in physical work, and perform heavy lifting up to 50 lbs
Additional Information
TED Conferences LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume and cover letter.