Executive Assistant
LinkedIn
Full-time
On-site
Chicago Illinois United States
Company Description
LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.
Join us to transform the way the world works.
Job Description
This role is based in Chicago or Detroit.
At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.
We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.
Responsibilities:
Support 3 leaders within the Marketing Solutions business
Plan, organize and manage multiple calendars
Coordinate all travel arrangements (badge access to office, flights, hotel, taxis, etc).
Prepare and submit expense reports and purchase requisitions in a timely manner
Participate in special projects, as agreed with manager(s) and as bandwidth allows
Maintain email distribution lists / aliases
May train and coach new Administrative Assistants
Qualifications
Basic Qualifications:
● 4+ years of experience as an executive assistant or administrative business partner working with senior level executives or similar role with transferrable skills
Preferred Qualifications:
Strategic partner, driving clarity, alignment, execution, and accountability
Demonstrated expertise in project management and operational excellence
Ability to effectively manage time, prioritize tasks, navigate ambiguity, and work within deadlines
Demonstrates ability to proactively take initiative, exercise good judgment, and maintain discretion and confidentiality in all tasks
Thrives in a fast-paced, demanding environment, demonstrating a solution-oriented attitude and growth mindset
Experience supporting multiple leaders of large teams
Proven ability to professionally interact with senior leaders and anticipate their needs
Relationship builder with strong communication and collaboration skills
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and cloud-based applications, such as SharePoint
Tech-forward and AI-curious with a proven ability to quickly adapt to change, learn new technologies, and be flexible with systems, tools, and processes
Suggested Skills:
Stakeholder Management
Microsoft Office
Project Management
LinkedIn is committed to fair and equitable compensation practices.
The pay range for this role is $75,000-$121,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.
The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.
Additional Information
Equal Opportunity Statement
We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.
LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [email protected] and describe the specific accommodation requested for a disability-related limitation.
Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:
Documents in alternate formats or read aloud to you
Having interviews in an accessible location
Being accompanied by a service dog
Having a sign language interpreter present for the interview
A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.
LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.
Pay Transparency Policy Statement
As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.
Global Data Privacy Notice for Job Candidates
Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.
LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.
Join us to transform the way the world works.
Job Description
This role is based in Chicago or Detroit.
At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.
We are looking for an Executive Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.
Responsibilities:
Support 3 leaders within the Marketing Solutions business
Plan, organize and manage multiple calendars
Coordinate all travel arrangements (badge access to office, flights, hotel, taxis, etc).
Prepare and submit expense reports and purchase requisitions in a timely manner
Participate in special projects, as agreed with manager(s) and as bandwidth allows
Maintain email distribution lists / aliases
May train and coach new Administrative Assistants
Qualifications
Basic Qualifications:
● 4+ years of experience as an executive assistant or administrative business partner working with senior level executives or similar role with transferrable skills
Preferred Qualifications:
Strategic partner, driving clarity, alignment, execution, and accountability
Demonstrated expertise in project management and operational excellence
Ability to effectively manage time, prioritize tasks, navigate ambiguity, and work within deadlines
Demonstrates ability to proactively take initiative, exercise good judgment, and maintain discretion and confidentiality in all tasks
Thrives in a fast-paced, demanding environment, demonstrating a solution-oriented attitude and growth mindset
Experience supporting multiple leaders of large teams
Proven ability to professionally interact with senior leaders and anticipate their needs
Relationship builder with strong communication and collaboration skills
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and cloud-based applications, such as SharePoint
Tech-forward and AI-curious with a proven ability to quickly adapt to change, learn new technologies, and be flexible with systems, tools, and processes
Suggested Skills:
Stakeholder Management
Microsoft Office
Project Management
LinkedIn is committed to fair and equitable compensation practices.
The pay range for this role is $75,000-$121,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.
The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.
Additional Information
Equal Opportunity Statement
We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.
LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.
If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [email protected] and describe the specific accommodation requested for a disability-related limitation.
Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:
Documents in alternate formats or read aloud to you
Having interviews in an accessible location
Being accompanied by a service dog
Having a sign language interpreter present for the interview
A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.
LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.
San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.
Pay Transparency Policy Statement
As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.
Global Data Privacy Notice for Job Candidates
Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.