Location: Remote 

OVERVIEW

The climate emergency is the defining challenge of our time, demanding an urgent and transformative response. The window for small, incremental action has closed; the moment for bold, emergency-level action is now.

Action for the Climate Emergency (ACE) operates at the intersection of clean energy advocacy, strategic media, and civic participation to accelerate global decarbonization. Through cutting-edge media strategies, ACE combats climate disinformation, flattens the curve of clean energy opposition, increases diverse participation in our democracy, and inspires meaningful action. Our programs engage tens of millions of people annually, mobilizing audiences that traditional climate efforts often overlook.

ACE’s dynamic and diverse team thrives in a fast-paced, high-stakes environment, united by a shared commitment to addressing the climate crisis. As we expand to meet this critical moment, we seek talented individuals eager to make an impact.

JOB SUMMARY

The Executive Assistant is responsible for providing comprehensive support to the CEO across a wide variety of areas, including but not limited to:  logistics, scheduling, financial management and reconciliation, compliance, legal, HR, and other critical administrative functions. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate is highly self-motivated, organized, and capable of managing their workload and prioritizing tasks in a fast-paced, growing non-profit environment.

This is a full-time position based anywhere in the United States. The Executive Assistant will work from home, work regularly with the CEO and other members of the Executive Team, meet as required by video chat with internal teams, and have weekly national full staff meetings with colleagues online. Travel may be required, as safety allows.

RESPONSIBILITIES

• Acts as the administrative point of contact between the CEO, and various internal and external demands.
• Conserves the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
• Works closely with the ED to keep them well informed of upcoming commitments, deadlines, filing requirements, and other responsibilities.
• Maintains the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Maintains confidence and integrity, and protects operations by keeping information appropriately confidential.
• Communicates effectively with the Board of Directors; manages the administration, logistics, meetings and follow-up of all board meetings. Specific responsibilities include:
  • Master calendaring
  • Gathering and distributing preparatory or background materials
  • Preparing meeting minutes and seeking timely approval of those minutes
• Coordinates all Executive Team meetings and retreats, and assists the Director of Operations with staff meetings and events as needed. 
• Makes appropriate, informed decisions regarding priorities and available time.
• Other duties as assigned by the CEO.

QUALIFICATIONS

Required Qualifications

• Minimum of 4+ years of experience as an Executive Assistant, reporting directly to a CEO, CEO, or other members of a senior management team.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism and experience in working with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funding partners.
• Strong organizational, schedule management, project management, and problem-solving skills.
• Exceptional interpersonal skills.
• Exceptional oral and written communication skills.
• Strong computer skills and excellent experience with Google Suite
• Friendly, discreet and professional demeanor.

Desired Qualifications

• Nonprofit experience and/or an understanding of 501(c)(3) organizations 
• Understanding of climate change, climate justice, and related social justice issues

Employees must be able to perform the essential functions of the position satisfactorily. Reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

This description reflects ACE’s assignment of essential functions, it does not restrict the tasks that may be assigned. ACE retains the right to change or assign other duties to this position at any time. Employees must be able to perform the essential functions of the position satisfactorily. Reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. ACE has a zero-tolerance standard for abuse and inappropriate behavior by staff members.