Expense Management Specialist
The Michael J. Fox Foundation for Parkinson's ResearchJob Title: Expense Management Specialist
Position Summary:
The Michael J. Fox Foundation for Parkinson's Research ("the Foundation") is seeking top talent for its Expense Management Specialist position. Reporting to the Director of Research Budget Operations, this role sits on the Budget Operations team and supports forecasting, tracking financials, coordinating expenses, and evaluating key metrics.
This position can be based anywhere in the U.S. and will be expected to work east coast hours (standard business hours are 9:00am – 5:00pmEST).
Key Responsibilities:
- Oversee the timely processing of contract payments and promptly resolve contract payment issues in collaboration with internal and external stakeholders
- Review and approve expenses in the expense management platform (or similar applications) charged to departmental chart strings, ensuring accuracy, completeness, and compliance with internal policies
- Work closely with department heads and operational leads to ensure appropriate expense coding and accurate tracking of Research-related expenses
- Collect, validate, and consolidate budget and spend inputs from internal stakeholders related to anticipated operational costs (e.g., ancillary payments, meetings and events, vendor-related expenses) to support Budget Operations monitoring and planning activities
- Maintain, update, and reconcile expense and budget-related trackers used by the Budget Operations team and Operations Leads, ensuring consistency, timeliness, and data integrity across reporting tools
- Routinely review existing workflows, trackers, and systems and contribute to continuous process improvement initiatives aimed at increasing efficiency, transparency, and accuracy in expense tracking and coordination
- Leverage financial management systems to collect and enter data that supports compliance monitoring, expense reporting, and operational analysis
Qualifications & Skills:
- Experience in supporting accounting, expense management, or budget operations activities
- Experience working with financial or database systems
- Strong analytical and communication skills
- Strong proficiency in Microsoft Excel, including formulas, pivot tables, and working with trackers
- Strong attention to detail and commitment to data accuracy
- Ability to manage and prioritize multiple requests and deadlines
Compensation & Benefits
Individual compensation for this role is dependent on a variety of factors, including, but not limited to, qualifications, skillsets, and applicable laws. In addition to salary, the Foundation offers a comprehensive benefits package, including:
- 15+ options for medical insurance (with the Foundation paying 90 percent of the premiums)
- Competitive dental and vision plans
- 401(k) plan with 6 percent employer contribution
- Flexible spending accounts
- Employer paid life and disability insurance
- 18 Vacation Days; 12 Well-Being (Sick) Days; 2 Personal Days; summer Fridays (office closure at 2pm) and a summer holiday week over July 4
- Flexible work environment. We trust all employees to work closely with their manager and colleagues to determine when, where and how programs and projects get done.
Employees are also eligible for a discretionary bonus on an annual basis. The Foundation provides staff and leadership cultivation through regular training courses and events.
How to Apply:
Interested candidates should submit a resume and thoughtful cover letter describing through examples, their specific qualifications and interest in the position. If you think that your skills are transferable and can add value to this role, please apply. Applicants who best match the position’s needs will be contacted.
About Us:
The Michael J. Fox Foundation for Parkinson’s Research was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest nonprofit funder of Parkinson’s disease research, having funded over $2 billion in research projects in both academic and industry labs worldwide.
Visit www.michaeljfox.org for more information.
Research has shown that people from marginalized communities apply to roles only when they meet 100% of the job requirements. If you think that your skills are transferable and can add value to this role, and you are someone who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce, we strongly encourage you to apply.