Finance Officer - Vanautu

Finance Officer – Job Description

Budget, Financial Management and Control

·       Assist the Country Director in the preparation of the annual budget, overseeing budgetary planning and cost management, as well as updating the accounting system if necessary

·       Develop budgets for new project proposals and budget revision in collaboration with the Technical and Program Coordinators

·       Ensure that financial related information is accurate and is well maintained. This includes an overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.

·       Update Master budgets in collaboration with the County Director

·       Prepare a full BvA monthly, analyze, present and act accordingly

Financial Reporting

• Prepare monthly expenditure and financial reports and send to Headquarters on a timely basis
  
• Prepare timely and accurate project financial report for external donors as per the reporting guidelines
  
• Prepare statutory financial report, VAT, annual tax return to relevant national authorities, as necessary
  

·      
Compile financial statements for the authorities

Cash and Transaction Management

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Manage day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, filing of bookkeeping and receipts and timely submission of accounts to Finance Coordinator

·      
Ensure payments to suppliers and recurrent expenditures are made in a timely manner with the appropriate authorization and the organizations internal procedures

·      
Process cash advance to staff, check liquidation of cash advance ensuring that all the supporting documents are in order and expenditures are in accordance with established policies and procedures. Follow-up on long outstanding advances.

·      
Manage the office Petty-Cash and compile all the cash counts and payments tracker in-line with the organization’s internal procedures

Accounting and Recording

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Record transactions into the accounting system daily ensuring that all transactions are recorded accurately, timely, and treated consistently in accordance with IsraAID’ s accounting policies

·      
Assist in the month-end and year-end account closing, including all bank and cash reconciliations

·      
Execute payroll functions in coordination with HR focal point to ensure that employees and service providers are pain in timely and accurate manner, ensuring that all the deductions and additions are accurately calculated, and payroll are released on schedule

·      
Work closely with the Field Coordinator to ensure that thorough and effective budgetary control is undertaken

·      
Oversee the project-end procedures, ensuring that all payments are finalized within the liquidation period and all payments have been committed within the project period

·      
 Prepare for local audits in collaboration with Finance Coordinator

Administration

·      
File financial and program documents, including accurate filing of staff records

• Responsible for archiving of all relevant documents (receipts, contracts, transfers, bank account info)

·      
Assist with the compilation of financial information to stakeholders

·      
Organize specific meetings, and ensure booking of hotels, flights, and transportation are booked in a timely manner

REQUIRED EXPERIENCE AND TECHNICAL COMPETENCIES:  

·      
University degree in Finance, Accounting, Business or related fields

·      
Minimum 2 years of demonstrated working experience in financial management and accounting, ideally in the non-profit sector/UN Agencies

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Knowledge on accounting principles, procedures and standards, as well as rules and regulations of local taxation and compliance

·      
Confident & proficient in the use of MS Office, and advanced Excel proficiency.

·      
Experience working with financial systems, ideally in
Quick Books.

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Analytical, organized and process oriented person

·      
Team player as well as independent thinker

·      
Ability to manage and prioritize a high workload and multiple tasks with tight deadlines

·      
Good interpersonal skills to establish strong working relationships with colleagues

·      
Fluency in written and spoken English