Position Overview
The Fundraising Coordinator supports the day-to-day execution of fundraising operations for the North America fundraising team. This role is responsible for maintaining accurate donor data, preparing high-quality donor communications, and supporting fundraising events and campaigns.
The role works closely with fundraisers and supports multiple stakeholders across time-sensitive workflows. Given the pace and complexity of the team’s work, this position requires someone who can quickly take ownership of core responsibilities, operate with minimal ramp-up, and manage multiple priorities with a high degree of accuracy and reliability.
Responsibilities
Donor Data & Development Operations (35%)
Maintain accurate and up-to-date donor records in Salesforce NPSP, including creating records, updating data, and logging donor interactions
Support relationship managers (fundraisers) by ensuring donor activity, communications, and portfolio data are accurately tracked and maintained
Establish and maintain consistent workflows for donor data management, including coordination with Global Business Operations and internal systems
Respond to data requests and support reporting, pipeline tracking, and analysis to inform fundraising strategy and portfolio management
Prepare and export donor data for communications and campaigns (e.g., Annual Report, year-end giving, events) with a high degree of accuracy
Track donor engagement activity across portfolios to support coordinated relationship management
Ensure all donations are properly documented and aligned with donor intent; follow up as needed to obtain required documentation
Maintain shared team resources (SharePoint, trackers, documentation, meeting notes) to support team efficiency and consistency
Fundraising Materials & Donor Support (30%)
Draft, edit, and format donor-facing materials for relationship managers, including briefing notes, proposals, reports, presentations, and correspondence
Prepare donor briefing materials and background research to support fundraiser meetings, including those involving senior leadership
Support relationship managers in managing mid-level donor outreach ($1,000–$9,000 range), including drafting communications and conducting basic prospect research
Assist in preparing and distributing donor communications (e.g., annual report summaries, campaign emails), ensuring accuracy and alignment with messaging
Deliver high-quality communications for key campaigns and moments (e.g., International Literacy Day)
Events & Donor Engagement (20%)
Support relationship managers in planning and executing fundraising events, including the New York gala and smaller donor gatherings
Manage RSVP tracking, guest lists, and event communications with a high level of accuracy and organization
Prepare and review event materials, including donor listings, program content, and recognition items
Track event commitments and revenue, coordinate timely follow-up with fundraisers, and support post-event reporting
Coordinate with internal teams and global stakeholders to ensure smooth communication and execution across time zones
Team Coordination & Administration (15%)
Manage scheduling of internal and cross-functional meetings, including coordination for relationship managers’ donor meetings
Prepare expense reports and support travel logistics in line with organizational policies
Support procurement processes, including vendor coordination, quotes, approvals, and documentation
Provide day-to-day administrative and coordination support to the North America Development team
Build working knowledge of organizational systems and stakeholders, including knowing when and where to seek input beyond the immediate team
What Success Looks Like
Maintain accurate and timely CRM data, including logging donor interactions and ensuring strong data hygiene
Effectively manage competing priorities and deadlines with minimal follow-up
Deliver clear, polished donor communications and materials with limited revisions required
Support seamless execution of events and campaigns, including accurate tracking, follow-up, and reporting
Provide reliable pipeline tracking and data support that enables informed fundraising decisions
Demonstrate high responsiveness and collaboration across stakeholders and time zones
Qualifications
1–3 years of experience in a coordination, operations, fundraising, or administrative role in a fast-paced environment
Experience maintaining and updating data in a CRM or database (Salesforce or similar strongly preferred), including timely logging and data accuracy
Proven ability to manage multiple priorities and deadlines simultaneously across competing requests
Strong attention to detail and accuracy, particularly in data management, reporting, and documentation
Excellent writing ability, with experience drafting and editing clear, polished donor-facing communications and materials
Ability to produce high-quality work with minimal revisions, particularly for written outputs and presentations
Experience supporting relationship managers, fundraisers, or senior stakeholders, including preparing materials, tracking activity, and following up on requests
Experience supporting events, logistics, or stakeholder coordination, including tracking, communication, and follow-up
Ability to respond quickly and reliably across multiple stakeholders and time zones in a fast-paced environment
Ability to take ownership early, work independently, and learn systems and processes with minimal ramp-up
Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.
Room to Read is a child-safe organization; all personnel must adhere to Room to Read’s Child Protection Policy, Child Protection Code of Conduct, and Prevention of Sexual Exploitation and Abuse (PSEA) Policy.
Child Protection Principles
Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation
Room to Read has zero tolerance for child abuse and exploitation.
All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.
All children should be treated with respect and dignity.
The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse.
Room to Read shall integrate child protection into all its organizational strategies, structures and work practices.
Protection from Sexual Exploitation and Abuse (PSEA) Principles
Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse.
Room to Read has zero tolerance for adult sexual exploitation and abuse.
Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated.
All adults should be treated with respect and dignity.
Room to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront.
Survivors referred to available professional assistance (e.g. mental health counselling), upon consent.
About Room to Read:
Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read envisions a world free from illiteracy and gender inequality, where all children have room to read, learn and grow – creating lasting change. Through our Literacy Portfolio, we train and coach teachers of the early grades in literacy instruction; create and publish quality books and curricular materials in local languages; and establish children’s libraries filled with diverse children’s books that can be enjoyed at school and home. Our Gender Equality Portfolio supports adolescents, particularly girls, in developing life skills that promote gender equality, helping them to pursue lifelong learning and make informed decisions.
We support young people of all genders to overcome gender biases and build the knowledge and skills to create a gender-equal world. Room to Read collaborates with local communities, partner organizations, publishers, and governments to test and implement innovative models that can be integrated into the education system to deliver positive outcomes for children at scale. To date, Room to Read has benefited more than 50 million children in 28 countries.
Learn more at www.roomtoread.org.