Grants Manager

Contract Duration : One year with the possibility of extension depending on performance and funding

The ideal candidate is based in or able to maintain working hours within the South America time zones (UTC-5) but also attend meetings in other time zones

Background

The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization headquartered in Geneva, Switzerland, with a globally dispersed Secretariat working across 42 countries. Founded in 2013, GI-TOC brings together a global network of more than 750 independent experts and a team of over 130 staff dedicated to understanding and responding to organized crime. Through research, analysis, policy engagement and support to civil society actors, GI-TOC works to deepen understanding of organized crime and strengthen effective, rights-based responses. In 2024, GI-TOC produced 167 publications and reached more than 713,000 website users worldwide.

The GI-TOC works to:

• Identify, analyse and map criminal trends and patterns of regional instability, and their impact on illicit flows, governance, development, security, conflict and the rule of law.
• Connect and support civil society actors working on organized crime and corruption, and on their links to instability and conflict.
• Strengthen local monitoring and analysis of national, regional and international organized crime and insecurity trends.

Job Summary

The Gl-TOC is seeking an experienced Grants Manager to oversee the effective management of a diverse portfolio of grants and donor-funded programmes. Working under the direct supervision of the Director of Programme Management, the role will support programme teams across the full grant cycle, from proposal development and contracting through to implementation, compliance, financial oversight and donor reporting. The Grants Manager will play a key role in strengthening internal programme management systems, supporting consortium coordination, and ensuring that projects are delivered efficiently, compliantly and in line with donor requirements and organizational standards.

Main responsibilities and specific tasks

• Work closely with team leaders and administrative units to support the effective implementation of projects and programmes across the full grant lifecycle.
• Review and support the development of grant proposals, budgets, tenders and contracts to ensure they are well designed, cost-effective and compliant with donor requirements and internal standards.
• Monitor grant compliance and delivery risks, and advise teams on mitigation measures to ensure timely and high-quality implementation.
• Assist with the management of project budgets and financial forecasts, ensuring accurate resource allocation, expenditure tracking and coordination with finance colleagues.
• Review contracts for consultants, vendors and implementing partners in line with organizational policies and donor rules.
• Support donor reporting and audit readiness by ensuring that narrative, financial and contractual documentation is complete, accurate and maintained by the project team appropriately.
• Coordinate consortium partnerships and help ensure clear communication, strong collaboration and compliance across partners.
• Build and maintain strong relationships with external partners, particularly donor counterparts and implementing partners, on grant management matters.
• Contribute to the strengthening of internal systems, tools and processes for programme and grants management across the organization.
• Promote strong programme management practice within the team through guidance, problem-solving and knowledge sharing.
• Part of the central administrative system within the GI-TOC.

Requisite Skills and Experience

The successful candidate will be able to demonstrate the following experience and skills:

• Minimum of 5 years’ relevant experience in grants, programme or project management.
• Demonstrated experience managing international grants and ensuring donor compliance; experience with Norway and US funding instruments is strongly preferred.
• Experience managing complex budgets and financial processes, including forecasting, expenditure monitoring and resource planning.
• Strong understanding of donor contracting, reporting and audit requirements.
• Bachelor’s degree in business management, international development, project management or a related field.
• Excellent written and spoken English.
• Ability to work effectively with remote colleagues across different locations and time zones, with strong relationship-building skills.
• Highly organized, detail-oriented and reliable, with the ability to manage priorities independently.
• Strong strategic thinking and problem-solving skills.

• Ability to work in a fast-paced environment and manage multiple work streams simultaneously.

GI-TOC operates a flexible working environment and encourages staff to achieve a suitable work-life balance and supports professional development and learning.

Only short-listed candidates will be contacted.

The Global Initiatives makes use of BambooHR's ATS system to receive and review your application. All correspondence related to your application will be sent via our domain globalinitiative.bamboohr.com.