International Volunteer Programme – Project Management

International Volunteer Programme – Project Management

About Democracy International

Democracy International believes in the power of direct democracy and citizen participation to better our lives and the societies in which we live. Together we can bring about change. Our aim is to strengthen direct democracy and citizen participation at all political levels in the nation states, in the EU and on the global level. Supporting democracy activists from all over the world, organising knowledge-sharing events and campaigning at the EU and UN for more citizen participation - these are Democracy International's core activities.

More info at: https://www.democracy-international.org

The weltwärts volunteering programme is a joint operation between the Federal Ministry for Economic Cooperation and Development (BMZ) through the service for developmental initiatives Engagement Global and civil society. If you require more information on the weltwärts volunteering programme, please visit the programme webpage at https://www.weltwaerts.de/en/volunteers.html.

Tasks & Responsibilities during the Volunteering Programme

The tasks in the Volunteering Programme include but are not limited to the following:

Team assistance:  You will be part of Democracy International’s team and support our European, international and local project or general work wherever help is needed. This might include:

• Project implementation & assistance: Assist in the implementation of projects focused on citizen participation and democracy processes by supporting daily operations, coordinating activities with project partners, and ensuring alignment on deadlines and deliverables across all stakeholders. Assisting with event planning and coordination.

• Partner coordination: Help manage and maintain relationships with project partners, ensuring smooth and effective collaboration. This includes regular communication with partners to address project needs and foster long-term relationships.

• Continuous evaluation & reporting: Support the ongoing evaluation of project performance by assisting in monitoring progress and compiling data. Help prepare and submit accurate reports to the EU and other bodies, ensuring compliance with project guidelines and standards.

• Bookkeeping: Assist with project bookkeeping and accounting tasks, helping manage financial records and ensuring that all transactions align with funding requirements.

• Team assistance: Provide general assistance to the team. This includes preparing documents, coordinating meetings, contributing to administrative tasks, social media and other ongoing projects.

• Every volunteer has to attend a workshop series of at least 25 days during their stay in Germany. Approx. 12 seminar days will be allotted to an introductory, intermediate and evaluation seminar with us and our partners where you will also meet other volunteers in Germany. Added to this is a German language course at the beginning of your stay, a 5-day compulsory political seminar organised by the Federal Volunteering Service, i.e. the federal umbrella of volunteering services in Germany.
• To support your language acquisition of German, you are entitled to a leave of absence of 2 hours per week to take up further voluntary local activities in Cologne.

Duration: 12 months starting in March 2025

Allowances:

Each volunteer will receive 500€ to cover food and personal expenses. All other costs – accommodation, flights, insurance etc. – will be covered directly via Democracy International.

In addition, you will receive a monthly pass for public transport valid all across Germany.

Accommodation: Your accommodation will be in a shared household with another volunteer from South Africa and two European Solidarity Corps volunteers, who will arrive and leave around the same time. Two apartments with two or three rooms, a shared kitchen and bathroom per apartment are provided. Each volunteer will have a private bedroom.

How to Apply

The closing deadline for applications is on the 09th October 2025 at 11:59 SAST.

Your application should comprise of:

• A full CV, including educational and professional qualifications, a full employment history showing the more significant positions, responsibilities held, and relevant achievements
• A cover note of not more than one page outlining your motivation for applying for the role.

Short listed candidates will be contacted 2 weeks after the closing date to schedule interviews.

We appreciate and consider each application submitted. However, given the large volume of applications received, we find it impossible to respond to each applicant immediately. You will hear from us within three weeks only if you’re shortlisted for the next steps. We will update all applicants once the position has been filled.

CIVICUS reserves the right to withdraw any of our vacancies at any time.