Junior Operations Associate - Grant Coordinator

· Job Title: Junior Operations Associate - Grant Coordinator

· Reports to: Senior Program Operations Associate

· Contract Type: 2-year fixed term contract, full time (40 hours per week)

· Location: London, UK

· Salary Range: £33,000 – £36,000 pa, depending on experience.

· Updated: March 2026

About CPI

Climate Policy Initiative (CPI) is an analysis and advisory organization with deep expertise in finance and policy. Our mission is to help governments, businesses, and financial institutions drive economic growth while addressing climate change. Our vision is to build a sustainable, resilient, and inclusive global economy.

CPI operates globally, with offices in Austria, Brazil, India, Indonesia, South Africa, the United Kingdom, and the United States. We are widely recognized for tracking sustainable investment trends, identifying innovative financial and policy solutions, and supporting stakeholders to accelerate the transition to a low-carbon, climate-resilient economy. CPI’s work is distinguished by its strong focus on finance, analytical rigor, and ability to convene decision-makers across the public and private sectors

About the role

CPI is seeking a proactive and detail-oriented Junior Program Operations Associate to provide critical operational support to the UK and South Africa Climate Finance program based in our London office. This position requires an independent and resourceful individual with strong organizational, communication and interpersonal skills. The position requires strong attention to detail, a high level of professionalism, and the ability to multitask projects.

This position will have several responsibilities including ensuring the efficient management of the organization's grant activities and related reporting to sponsors and funding agencies. This position is essential for aligning grants with organizational objectives and ensuring that funded projects conform to donor requirements and meet grant objectives.

You will report to the Senior Program Operations Associate and work closely with team members across all CPI Offices.

Roles and responsibilities

Includes the following and others as assigned:

Provide administrative support throughout the grant lifecycle for the UK & ZA Program, including:

Pre-Award / Proposal Support (20%):

· Support due diligence assessments for existing and prospective donors

· Maintain and update funder platform registrations and organizational profiles

· Maintain grant management platforms (e.g., Fluxx Grantseeker), tracking proposal pipelines and deadlines in coordination with project teams

Post- Award (50%):

· Monitor progress of awarded grants and ensure compliance with funding requirements

· Track key grant milestones and reporting deadlines to support timely execution

· Draft consultant contracts; review and process invoices and supporting documentation

· Liaise with relevant departments (HR, Finance, Operations) to ensure compliance with organizational policies and donor requirements

· Support Project Delivery Leads and collaborate with the Finance Grants Manager on project invoicing and financial reporting

· Monitor grant payment schedules and income requests, ensuring timely coordination with Finance

· Maintain complete and audit-ready project files, including document storage, approvals, and file reviews in SharePoint

· Schedule and coordinate meetings with Project Delivery Leads, including preparing agendas and capturing notes

· Coordinate donor reporting processes, including compiling inputs and tracking submission deadlines

· Coordinate grant close-out processes across the portfolio

· Support grant-related audits

Grant Portfolio Management (30%):

· Maintain oversight of grant records, donor requirements, and documentation across the portfolio

· Ensure accuracy and completeness of data in grant management systems

· Contribute to the continuous improvement of internal grant management systems and processes

· Support implementation of internal project management policies and procedures

· Assist in training and capacity building related to grant management and donor compliance

· Facilitate knowledge management by organizing and maintaining accessible project documentation

· Collaborate with global CPI teams to support consistent and efficient project operations

About you

· Experience in relevant administrative or professional work environment, including basic understanding of contractual, procurement, financial management, or related experience.

· Experience working in an international and/or not-for-profit organization or in program administration is desirable.

· Knowledge or experience with international donor grant management

· Familiarity with best practice grant management processes.

· Experience of Microsoft Office Suite. Experience of Fluxx, Grantseeker, Airtable and/or Sage Intacct desirable

· Written and spoken fluency in English is required · Committed to CPI’s mission and values

· Excellent oral and written communication skills

· Experience multitasking with attention to detail, organisation, and time management skills in a fast-paced environment.

· You are self-motivated and dependable with a passion for learning

· You are calm under pressure and perform all tasks with absolute professionalism.

Position Details

· 1 Full time role (40 hours per week across Monday to Friday) based in our London office

· Fixed Term contract of 18 months / 24 months.

· This role is not eligible for sponsorship. Candidates must have the right to work for the full duration of the contract.

Our UK Benefits are:

· Hybrid Working (40% in our green Aldgate East office)

· Private Medical Insurance with Vitality

· 28 days annual leave + 3 days office closure between Christmas and New Year

· Life Assurance (*3 salary)

· 5% Employer pension contributions (3% Employee).

· $500 professional development fund + 5 study days per year.

· $450 stipend for work from home set up

To Apply

Please submit your CV and respond to our key application questions by 10:00 am on Monday 27th of April (UK time). Applicants must be eligible to work and already located in the UK – we are unable to offer any visa sponsorship for this role.

Due to the importance of this role to our CPI projects we are looking to appoint quickly and will be reviewing applications as they are submitted, therefore interested candidates are advised to submit your application at the earliest convenience. We reserve the right to remove this advert, dependent on the level of response received.

- Application Deadline: Monday 27th April

- Application review by Friday 1st May

- 1st Round Interviews: Week of the 11th of May

- 2nd Round Interviews: Week of the 18th of May

- 3rd Round Interviews: Week of the 25th of May

- Expected Start Date: June 15th

Our Commitment

Climate Policy Initiative is committed to diversity, equity and inclusion and we are working to embed DEI across every facet of our organisation. We seek to establish a working environment where all board members, staff, volunteers, and contractors feel respected and valued

regardless of gender, age, race, ethnicity, national origin, sexual orientation or identity, disability, education, or any other bias. We want to create an inclusive culture where all forms of diversity are openly valued as critical to the success of our organization and the achievement of our mission and vision.

If you require any support or access adjustments during the recruitment process, please let us know at the time of application and we will work with you to provide appropriate assistance.

We welcome and strongly encourage applications from candidates of all identities and backgrounds, and do not discriminate on the basis of race, colour, religion, gender or gender identity, sexual orientation, national origin, disability, or age.