The Admin Manager will lead and oversee all administrative, legal, procurement, and operational functions of Room to Read Bangladesh. This role is critical in ensuring compliance with government regulations, donor requirements, and organizational policies, while maintaining efficient office operations and supporting program delivery nationwide. The Admin Manager will report directly to the Program Operations Director and supervise a team of procurement, administrative, and IT personnel, ensuring smooth coordination across country office and field offices. This role will also be responsible to coordinate with Country Director directly for any administrative or operational support.
Prepare FD6, FD2 forms and take necessary initiatives to secure NGOAB approval for fund clearance before project implementation begins.
Manage work permits and security clearances from the Ministry of Home Affairs, including coordination of police verification by the Special Branch for international staff.
Oversee and resolve legal matters related to Room to Read’s operations in Bangladesh, ensuring compliance with local laws and regulations.
Oversee preparation, review, approval, filing, and updating of third-party contracts, MOUs, cooperation agreements, and policies.
Ensure partner purchase compliance and adherence to organizational standards.
Supervise day-to-day operations of offices, ensuring functionality, safety, and compliance with organizational standards.
Oversee procurement, inventory, and asset management systems.
Guarantee full functionality of Room to Read offices (utilities, internet, insurance, pest control, office setup).
Supervise the Admin team to provide logistics support, manage office equipment, warehouse operations, and IT services.
Monitor administrative activities across field offices.
Ensure effective reception services, transportation, and logistics for workshops, trainings, and staff travel.
Oversee management of IT systems including networking, servers, computers, software, telephones, and other equipment.
Ensure smooth IT support services across offices.
Prepare annual procurement plans aligned with program implementation calendars.
Review and approve quarterly purchase plans.
Lead procurement processes including public bidding, vendor enlistment, and purchase committee meetings.
Ensure transparent, cost-effective procurement of goods and services.
Conduct regular market surveys to track price trends and availability of materials.
Maintain updated vendor/supplier lists and warehouse records.
Report monthly procurement status to Country Management Team and Global Office.
Prepare and manage administrative budgets, quarterly reviews, forecasts, and regular tracking.
Make budget decisions in alignment with program and operational needs.
Act as focal person for safety-security management, ensuring 24-hour readiness and enforcement of guidelines.
Prepare and circulate safety-security updates during emergencies to the Country Management Team and Global Office
Ensure venue arrangements and logistics for events, training, and workshops.
Collect feedback from requesters and relevant personnel to improve event planning and execution.
Manage program-related travel and transportation needs, both domestic and international.
Coordinate and ensure smooth travel plans for international staff visiting Bangladesh, including visas, clearances, and logistical support.
Oversee petty cash, stationery, tea/coffee supplies, ISBN registration, and scram item management.
Perform other duties delegated by the Program Operations Director.
This position is based in Country Office. Travel to all districts where Room to Read operates is required as needed. All work-related travel costs will be covered by Room to Read Bangladesh in accordance with our staff travel policies as amended from time to time. The regular working hours are comprised of 40 hours on average per week, excluding breaks. Regular office hours are from 09:00 am to 5:30 pm (including Lunch break – 30 minutes), Sunday to Thursday.
Master’s degree in administration, Human Resource Management, Management, Procurement, Finance, Accounting or other related fields
Minimum 7 years experience in Administration and Procurement work and at least 2 years’ experience as a senior level in a similar size NGO or company
Ability to work independently, under pressure
Demonstrated ability to apply strong reasoning skills, make effective decisions, and exercise sound judgment in complex situations
Understanding labor law, taxation law, VAT, and other applicable rules and regulations in Bangladesh
Strong commitment to team management approach, including good managerial, leadership, supervisory, interpersonal and negotiating skills
Proven integrity and good character especially in the stewardship of resources, transparency and accountability
Excellent communication skills in English and Bangla.
Proficiency in MS Office, MS Excel and PowerPoint
Commitment to transparency, inclusivity, and sustainability.
We offer a competitive salary. The benefits include:
Provident Fund
13th Month Allowance
Gratuity
Health coverage for staff and dependents
Insurance
Professional Development opportunities. The most significant benefit is the opportunity to work with one of the fastest growing international organizations, which has sole focus on education & continuously innovating efficient & effective social entrepreneurship
Child Protection Principles
Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation
Room to Read has zero tolerance for child abuse and exploitation.
All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse.
All children should be treated with respect and dignity.
The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse.
Room to Read shall integrate child protection into all its organizational strategies, structures and work practices.
Protection from Sexual Exploitation and Abuse (PSEA) Principles
Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse.
Room to Read has zero tolerance for adult sexual exploitation and abuse.
Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated.
All adults should be treated with respect and dignity.
Room to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront.
Survivors referred to available professional assistance (e.g. mental health counselling), upon consent.
About Room to Read:
Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read envisions a world free from illiteracy and gender inequality, where all children have room to read, learn and grow – creating lasting change. Through our Literacy Portfolio, we train and coach teachers of the early grades in literacy instruction; create and publish quality books and curricular materials in local languages; and establish children’s libraries filled with diverse children’s books that can be enjoyed at school and home. Our Gender Equality Portfolio supports adolescents, particularly girls, in developing life skills that promote gender equality, helping them to pursue lifelong learning and make informed decisions.
We support young people of all genders to overcome gender biases and build the knowledge and skills to create a gender-equal world. Room to Read collaborates with local communities, partner organizations, publishers, and governments to test and implement innovative models that can be integrated into the education system to deliver positive outcomes for children at scale. To date, Room to Read has benefited more than 50 million children in 28 countries.
Learn more at www.roomtoread.org.