Closing date: Sunday, 12 October 2025
Contract type: Fixed Term contract
Interview dates: W/C Monday, 3 November 2025
The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.
We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.
These challenges need the bold science we support, but they won’t be solved by science alone.
Our investment portfolio is a resource that makes our charitable work possible, rather than a way in which we seek to achieve our mission. Over the past decade, the portfolio has grown at an annual rate of 12%, which has enabled us to nearly double the amount we spend on our mission of improving health for everyone by helping great ideas to thrive.
The original source of our funding was a bequest left by Sir Henry Wellcome on his death in 1936.Since then, Wellcome’s funding has come from a wide range of financial assets around the world:
Publicly listed stocks and shares
Private equity
Venture capital
Property
Hedge funds and other investments.
We are looking for a PA/Team Coordinator to join our investments team on a Fixed term contract for 12 months.
Where in Wellcome will I be working?
You will join the Investments Operations team, reporting to the Investment Executive Assistant.
The PA team consists of 2 PAs / Team Coordinators and 1 Executive Assistant. The PAs provide general PA support to at least 2 senior members and team coordinator support to the wider Investments team.
The PA / team coordinator manages schedules, arranges meetings, and handles correspondence, which frees up investment professionals to focus on decision-making and strategy.
What will I be doing?
You will provide a broad range of administrative, secretarial, support to 2 senior members as well as the wider Investments Team and ensure the smooth running of the department.
As a PA / Team coordinator, Investments you will:
Manage diaries for leadership members and act as a point of contact for internal and external stakeholders
Complete expenses and process invoices on behalf of Investment Leadership members
Prepare papers for internal and external meetings, attending such meetings and producing minutes as required.
Implement and maintain excellent document and filing management systems
Arrange travel and meetings for Leadership team members and Investment team.
Lead on the planning and coordination of regular Investment team meetings, away days & socials, including scheduling, producing agendas and minutes.
Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.
Is this job for me?
We are looking for a candidate with a background in investment who possesses strong administrative experience, exemplified by their proficiency in managing complex calendars, preparing agendas and paperwork for meetings. A candidate that takes initiative and meets deadlines is vital alongside good organisational skills. We’d love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication
To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role
Minimum Criteria:
PA or administration experience
Advanced IT Skills – excellent working knowledge of Microsoft Office software including SharePoint.
Ability to multi-task, prioritise, take initiative and work to deadlines.
Methodical and organised approach to work with very high attention to detail.
You can view the full job description on our website
You can read more about the benefits we offer our employees on our website
Our Hybrid Way of Working
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best.
At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.
Diversity and Inclusion is at the heart of everything we do
Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at jobs@wellcome.org.
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