Salary: £38,300
Closing date: Monday, 10 November
Contract type: Permanent
Interview date: W/C Monday, 24th November
The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.
We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.
These challenges need the bold science we support, but they won’t be solved by science alone and much of our work also involves influencing and engaging with others to make change happen.
We are looking for a Team Coordinator to join our team.
Where in Wellcome will I be working?
You will be working within Wellcome’s friendly and fast-paced Mental Health team. Our vision is a world where no one is held back by mental health problems.
To achieve this vision, we are working towards the specific mission of creating a step change in early intervention for anxiety, depression and psychosis. We fund research, support convening and thought leadership and work with lived experience experts and external partners to help create this change.
We are already seeing new interventions and new understanding as a result of our work and expect to see our impact grow significantly over the next few years.
What will I be doing?
We are looking for a Team Coordinator to provide administrative support to the leadership-level direct reports of the Mental Health Director (4 people), deputising for the Director’s EA as needed, and assist with the co-ordination and logistics of team activities ensuring the smooth running of the wider team (around 40 people). Working with a motivated, high-performing team and can bring people together while managing a busy, varied workload with attention to detail.
As a Team Coordinator, you will:
Help the team to be the best it can be, including supporting the best ways we can share and catalogue information and work with other teams
Oversee and ensure compliance with team processes including keeping team lists up to date, ensuring completion of mandatory training, completion of staff surveys
Ensure smooth running of team including liaising on finance systems and with facilities as required
Organise team activities/away days
Manage inductions for new team members
Travel and diary management for the direct line reports of the MH Director, and Director as required
Support administration associated with decision making processes in MH team
Prepare summaries of information for direct line reports of the MH Director, and Director as required, including for internal and external meetings, attending such meetings and producing minutes as required
Is this job for me?
We are looking for a candidate who possesses strong administrative skills and loves bringing order in a fast-paced environment. A candidate that takes initiative and meets deadlines is vital alongside good organisational skills. We’d love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication
To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.
Minimum Criteria:
PA or administration experience
Ability to prepare agendas, paperwork including briefing documents and take minutes for meetings
Good written and verbal communication skills
Methodical and organised approach to work with very high attention to detail.
Ability to deal professionally with confidential material and issues.
You can view the full job description on our website
You can read more about the benefits we offer our employees on our website
Our Hybrid Way of Working
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best.
We are currently working 3 days per week (Tuesdays, Wednesdays and Thursday) from our Euston Road offices. Due to the nature of this role, there may be a requirement to come in on Mondays and Fridays in addition due to meeting requirements.
Diversity and Inclusion is at the heart of everything we do
Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at jobs@wellcome.org.
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