People & Culture Business Partner (Brussels)

About CIVIC

Center for Civilians in Conflict (CIVIC) is an international non-governmental organization (INGO) with offices around the world working to improve protection for civilians caught in conflict zones. CIVIC envisions a world in which no civilian is harmed in conflict. Our mission is to support communities affected by conflict in their quest for protection and strengthen the resolve and capacity of armed actors to prevent and respond to civilian harm. We are advocates who believe that no civilian caught in conflict should be ignored, and advisors who provide practical solutions to preventing and responding to civilian harm. Learn more at civiliansinconflict.org.

About the Position

This role is based in Brussels, Belgium and leads the day-to-day global support functions of the People and Culture (P&C) department, as well as supports the Director of People and Culture (DPC)in the development and implementation of strategic initiatives.

This position will report to the Director, People and Culture. The P&C Business Partner collaborates with global People and Culture colleagues in Kenya, the Netherlands and the United States of America. It is planned that the People and Culture Business Partner will supervise field office roles that have HR responsibilities, with regard to those functions.

International travel (appr. 20%) to field and program offices in conflict-affected areas (including amongst others Somalia, Ukraine and Yemen)

Key Functions

The responsibilities include:

Field Office supervision and support (20%)

• Provide support to country and field offices to ensure alignment and consistency in HR-related policies and their implementation 
  
• Supervise on a functional basis the field office roles that include HR responsibilities to oversee compliance with CIVIC’s HR policies and local law
  

Diversity, Equity, and Inclusion (DEI) (10%)

• Support the DPC in leading CIVIC’s internal DEI work, inclusive of the DEI committee, policies, messaging, and training suitable to varied cultural contexts
  
• Ensure that CIVIC’s DEI values and principles are adhered to when applying HR policies, processes, and practices for recruitment, performance management, compensation, and talent development
  
• Ensure collaboration with the Senior Advisor Gender to mainstream gender in all policies and programs
  

Talent Acquisition and Management (15%)

• Serve as a business partner to the HQ and field offices, providing advice on job descriptions, recruitment and hiring of HQ and field office staff in compliance with local labor/employment laws
  
• Implement and maintain an organization-wide onboarding program to ensure new staff are introduced to the organization’s history, culture and values and effectively contribute to CIVIC’s mission
  
• Ensure that all departing employees go through the offboarding process and coordinates conducting of exit interviews together with the DPC
  
• Initiate, administer, support and moderate the bi-annual staff performance review processes
  
• In collaboration with the DPC, provide advice and coaching to supervisors and staff to cultivate effective supervision, employee engagement, and performance management
  
• Develop and provide training in the above areas as needed
  
• Collaborate with the DPC in realizing the potential for the new LMS in developing learning pathways for CIVIC employees
  
• Develop dashboards on key people metrics that inform organizational decision-making
  
• Oversee the administration of CIVIC’s internship programs
  

Human Resource Risk Management (25%)

• Work with the DPC to address employer-employee relations and grievances, working closely with external legal counsel as needed
  
• Ensure that all staff have up to date job descriptions that clearly communicate role expectations, skills, and experience requirements consistently across structures 
  
• Maintain, update, and communicate changes to the employee handbooks for HQ office locations. Ensure field office employee handbooks and benefits manuals are updated locally and are consistent with local employment law
  
• Participates in interviews for HR-related senior field office positions
  
• Safeguard the integrity and confidentiality of employee data through HR processes and the selection and configuration of CIVIC’s HR information system (BambooHR) and update and maintain BambooHR and other relevant people and culture systems
  
• Review all offer letters, employment contracts, and consulting contracts in the early and final stages to ensure compliance with local employment law and consistency with CIVIC employment and consultant contract standard operating procedures and policies Maintain copies of final versions of all documents in HR HQ electronic files and ensures copies are maintained locally as required
  

Compensation, Benefits, and Rewards (25%)

• Support the DPC in evaluating employer-provided benefits and wellness plans
  
• Create analysis and messaging around CIVIC’s benefits, compensation, and career progression policies to reflect and support agreed strategies in these areas.
  
• Responsible for the processing of payroll for all global offices in Europe (Belgium, the Netherlands, Switzerland and the United Kingdom) 
  
• Manage the relationship with employers of record where applicable (currently in Belgium and the United Kingdom)
  
• Supervise benefits administration for global office staff in Europe
  
• Manage the day-to-day relationships with HR vendors and providers
  
• Support the DPC in reviewing all requests for promotion and salary adjustments for compliance with the compensation strategy, promotion policy, and related practices, and recommends final approval
  

Requirements/Qualifications

• Bachelor’s degree in Human Resources, Social Sciences, Business Administration, or related field required
• Minimum of 5 years of experience in human resources. Preference for candidates with a proven record of progressively increasing responsibilities and experience working in a multicultural/multinational environment, in complex contexts with international humanitarian and/or development organizations.
• Commitment to CIVIC’s mission and the protection of civilians
• Advanced proficiency in English. Proficiency in French or Arabic is an advantage
• Commitment to diversity, equity, and inclusion
  

Additional Details

Application deadline: October 20, 2025

Position is contingent upon the availability of funding.

Due to the high volume of applications, only candidates selected for an interview will be contacted.

CIVIC seeks to recruit, develop, and retain the most talented people from a diverse candidate pool in the belief that employees from diverse backgrounds are critical to achieving our goals. We strongly encourage applications from persons with diverse backgrounds and experiences. 

CIVIC is not able to sponsor employees at this point, therefore, please ensure that you can legally work in this location when applying.

Note to Recruiters and Placement Agencies: CIVIC does not accept unsolicited agency resumes. CIVIC does not pay placement fees for candidates submitted by any agency other than its approved partners.