Procurement Officer

CORE’s Procurement Officer will prepare, review, and source solicitations, negotiate contracts and manage the procurement process for a wide variety of products and services serving CORE’s global operations. This employee ensures all procurement transactions meet ethical standards, CORE’s Procurement Directives, and comply with applicable laws and regulations. These responsibilities require an attention to detail, excellent writing skills and close coordination with other professional and technical staff as well as CORE’s international offices, Leadership and staff, bidders, and vendors.

This position is also expected to be an active participant in CORE’s internal emergency response roster, offering virtual or in-field support to [MV1] CORE’s emergency response activities with Procurement, Purchasing, Logistics, and other duties as assigned.

• Collaborate with departments to assess procurement needs, meeting quarterly to update procurement plans.
• Support HQ and field teams in procurement planning.
• Identify and propose innovative and cost-effective solutions to meet program needs
• Assist in training HQ and field teams in use of Sage Intacct platform and CORE’s Procurement Directives.

• Review procurement requisitions.
• Source needed goods and services.
• Issue purchase orders, contracts and purchase items at best possible cost, quality, and value.
• Negotiate contracts including pricing, terms, and conditions as well as volume agreements with suppliers. cost, delivery, product quality, performance, and inventories.
• Coordinate with Finance, Logistics, and Programs teams to resolve supplier accounting problems, reconcile returns, and expedite shipping and delivery issues (including import/export)

• Maintain adequate procurement records and supporting documentation such as items or services purchased, cost, delivery, product quality, and performance.
• Develop, maintain, and evaluate supplier/vendor performance.
• Support in ensuring all documentation is audit ready.
• Generate reports on procurement for management review.

• Conduct rapid supplier assessments for emergency response programs.
• Work closely with ERT to fill urgent purchasing and procurement requests during emergency responses.
• Virtual or in-field deployment during emergencies, as needed

• Travel may be necessary to attend CORE conferences, procurement conferences, and emergency deployments. Approximately (5-10% LOE per year)

• Bachelor’s degree in Business, Procurement, Supply Chain Management, or related discipline
• Experience working in Sage Intacct

• A minimum of three (3) years of progressively responsible experience in national and international procurement, contract management, administration or related area is required
• At least three (3) years of direct firsthand work in procurement is required.
• Experience in acquisition of strategic, high value and complex scope of goods and services from worldwide sources and for diversified clients in multiple countries is required.
• Familiarity with the Federal Acquisition Regulation (FAR)
• Experience in supervising a procurement team that manages the acquisition of diversified categories of goods and services to support multiple clients is desirable.

• Ability to identify suppliers, negotiate agreements, and secure favorable terms and conditions.
• Strong interpersonal skills to build and maintain relationships with vendors, internal clients, community members, funders and grant providers
• Strong organizational skills to maintain detailed records of procurement activities, contracts, and asset inventories.
• Ability to pivot, multitask, and thrive working collaboratively on multiple projects to multiple deadlines for multiple teams and can work well under pressure
• Project management experience a plus
• Strong awareness in humanitarian principles and cultural sensitivity  

Clear pre-employment background check requirements, including local, state, and national criminal records checks, sex offender registries, employment, education verifications and child abuse registry check (if required by state regulations) are required post job offer and prior to employment.

Safeguarding

CORE is committed to keeping children and vulnerable individuals safe and has a Zero Tolerance policy for sexual exploitation and abuse. Every CORE employee, consultant and volunteer is bound by CORE’s Code of Conduct and Safeguarding Policy. By applying for this position, an applicant confirms that they have not previously violated an employer’s safeguarding, sexual misconduct, (child) sexual exploitation and abuse, or human trafficking policy.