Project Assistant (Philippines Nationals Only)

Job Title: Project Assistant

Department: Programming

Division: Programme Implementation

Duty Station: Cotabato City

Area of Responsibility (AoR): Cotabato City, Special Geographic Area (SGA)

Line Manager: Project Coordinator

Line Management Responsibility: N/A

Position Type/Level of Effort: Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

OVERVIEW

Nonviolent Peaceforce (NP) is an international, non-governmental organization based in Geneva, Switzerland, that has been working in the Philippines since 2007 to protect civilians and strengthen local peace structures through Unarmed Civilian Protection (UCP). NP collaborates with local civil society and conflict-affected communities across BARMM and adjacent provinces - including Maguindanao del Sur, Maguindanao del Norte, Lanao del Norte, SGA, Basilan, Sulu, and Tawi-Tawi – to deter violence and build sustainable protection mechanisms. NP’s work includes providing protective accompaniment to at-risk civilians and organizations, monitoring and reporting on safety concerns raised by community members, facilitating safe spaces for inclusive dialogue and community-led conflict resolution, supporting the creation of Early Warning and Early Response (EWER) systems, and training local leaders and networks in UCP methodologies. Through these efforts, NP helps ensure that civilian protection remains central to peacebuilding and social cohesion initiatives in conflict-affected areas.

JOB SUMMARY

The Project Assistant will play a key role in the day-to-day implementation of the BABAE Project, supporting a range of programmatic, logistical, and coordination tasks. This position is ideal for an individual who is organized, proactive, and committed to community-based work that promotes gender equality, protection, and access to essential services. Working closely with the Project Coordinator and field staff, the Project Assistant helps ensure that activities are effectively delivered, well-documented, and responsive to community needs.

KEY RESPONSIBILITIES

1. Program and Field Support

• Assist in the planning and coordination of community activities, education and awareness sessions, women’s dialogues, and training activities.
• Support field staff and community facilitators in the preparation, delivery, and follow-up of project activities.
• Coordinate logistics for fieldwork, including transportation, materials, and participant support.

2. Community Engagement and Coordination

• Support the mobilization of community partners, women’s groups, youth, and other local stakeholders.
• Assist in gathering feedback from community members to help improve project activities and services.
• Maintain respectful, collaborative relationships with local leaders, government offices, and service providers.

3. Administrative and Logistical Support

• Assist with procurement requests, activity documentation, and expense tracking in coordination with admin and finance staff.
• Organize and maintain project files, participant lists, reports, and photo documentation.
• Support the distribution of project materials and dignity kits, ensuring proper documentation.

4. Duties Applicable to all staff

• Actively work towards the achievement of the goals and mandate of Nonviolent Peaceforce.
• Abide by and work in accordance with Nonviolent Peaceforce values and principles as provided in the Global Employee Handbook and existing policies.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

QUALIFICATIONS AND COMPETENCIES

• Bachelor’s degree in social work, development studies, gender studies, public health, or a related field. Equivalent experience may be considered.
• At least 1–3 years of experience in project implementation or community-based work, ideally in the humanitarian or development sector.
• Experience working on issues related to gender, GBV, or health is a strong advantage.
• With background on Administrative and Logistics work.
• Strong organizational and communication skills.

PREFERRED QUALIFICATIONS

• NGO/ humanitarian work
• Post-conflict/conflict area experience

• Previous experience with community-based protection or peacebuilding approaches.
• Technical knowledge of GBV standards, SRH rights, and humanitarian protection principles.
• Experience supporting Women-Friendly Spaces or similar safe spaces in conflict-affected areas.

SKILLS AND COMPETENCIES

Required

• Understanding on civil protection and human rights frameworks
• Understanding of conflict dynamics in Mindanao and Maguindanao in particular.
• Understanding of the Humanitarian and DO NO HARM principles.
• Knowledge and understanding in peace making, peacekeeping and peace building and social cohesion concepts.
• Report writing skills.

Preferred 

• Excellent analytical and problem-solving skills.
• Strong organizational and time management abilities.
• Advanced proficiency in Microsoft Excel and other data management tools.
• Strong interpersonal and communication skills.
• Ability to work independently and collaboratively in diverse team environments.

• Commitment to data quality and evidence-based programming.

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website, detailing their experience and how they qualify for the role. Incomplete applications will not be considered.
• Address application to:

                     DELSY RONNIE

                     Head of Mission

                     Nonviolent Peaceforce

• The closing date for applications is Friday, 5th September 2025
• Candidates may be selected before the closing date; apply early
• This position is open to Philippines Nationals only.
  
• As part of the recruitment process, shortlisted candidates may be asked to complete a technical assignment before participating in an interview.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.
NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.