Project Manager, Engagement

Position title: Project Manager, Engagement

Department: Governance & Executive Engagement

Reporting to: Head of Brazil Engagement

Location: Brazil - Please note that if your right to work in one of the listed locations is not confirmed at the time of applying, C40 will be unable to proceed with your application.

Salary: (Grade 4) USD 63,376 gross per annum - Due to its commitment to maintain equity and fairness, C40 operates on a spot salary model. This means that our employees are paid the same salary according to their grade and location.

Term: Fixed term until 30 June 2027

Background

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.

C40’s team of 400+ staff is based in offices in London, in New York, Johannesburg, Singapore, Delhi, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25+ different locations.

Our international staff work with the C40 network under the leadership of city governments to deliver this mission. Using a data-driven approach, our team identifies and promotes the exchange of proven programmes and policies developed by cities; provides world-class research, technical expertise and access to key partners to deliver new programmes and policies with cities; and communicates cities’ individual achievements and collective leadership.

Diversity Statement

C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone. We believe that when people with different life experiences are involved in decision-making, we deliver better.

We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis. This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work.

We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective. Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission. If you identify as a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience. If you are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process.

C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal working environment is a learning process and we are committed to the ongoing effort.

The Project

The Brazil Program is a strategic partnership between C40 Cities and the Global Covenant of Mayors (GCoM), funded by Bloomberg Philanthropies, to accelerate the implementation of climate action across Brazilian cities. The program aims to unlock delivery at scale by identifying and preparing high-impact, finance-ready urban climate projects while strengthening the institutional frameworks that support long-term transformation. It combines on-the-ground implementation with targeted support to federal and multilevel governance, leveraging Brazil’s growing climate ambition and the opportunity presented by COP30 in Belém.

Over the next 1,5 years, the program will engage at least 50 cities, supporting them to move from planning to action through data-driven project identification, readiness assessments, and capacity-building. At least 20 priority actions—particularly in sustainable transport and waste—will be prepared for implementation, with a strong focus on financial viability, social inclusion, and emissions impact. These efforts will be complemented by cross-cutting strategies on climate budgeting, just transition, and strengthened data ecosystems. Working in close coordination with federal actors and national city networks, the program will create the enabling conditions for long-term, replicable investment in urban climate solutions across Brazil.

Alongside implementation, the program will leverage Brazil’s leadership in global climate diplomacy to elevate city voices, strengthen and establish a model of multilevel coordination for other countries, and integrate local action into the international climate agendas. With COP30 in Belém, the initiative brought visibility to the urban Amazon, supporting practical solutions in cities facing deep socio-economic and environmental challenges. It will also showcase CHAMP in action, using Brazil’s COP30 Presidency and co-chair role in the NDC Partnership to promote the inclusion of subnational contributions in NDCs. By advancing Climate Federalism and amplifying mayoral leadership—especially from the Amazon—the program aims to inspire globally just, inclusive, and locally driven climate action.

Scope:

The Project Manager, Engagement will be a key member of the program team and will provide vital project management support to facilitate roll out of the work plan and coordination between different areas within the program, specially the Engagement and Diplomacy workstream, but including operations and beyond the program, with other departments within C40 and GCoM.

The post holder will be a highly collaborative team player with a proactive, solutions-oriented mindset, robust organisational skills and meticulous attention to detail. The role requires excellent analytical and administrative skills, as well as interpersonal abilities. The ideal candidate will have expertise in the use of MS Office, Google Workspace tools for developing spreadsheets, slide decks and so on. The post holder will have a high degree of comfort coordinating a variety of stakeholders, be able to keep track of multiple tasks and processes simultaneously, and thrive within a high pace, short deadlines environment.

Responsibilities and Deliverables:

• Project Management: work with the Head of Engagement to develop and manage systems and processes required to deliver the program from a project management perspective, ensuring information is available, organised, easy to access and up to date; Support the monitoring of the program’s progress, including the tracking of key program data such as KPIs and deliverables, assessing, reporting and summarizing data for ease of understanding, and support on reporting and lesson learning / evaluation; Supporting on budget management (eg. reconcile engagement team spending against the forecasts, flagging potential overspends or the need for reallocations, etc.)

• Process & Data Ownership: overall document maintenance for the engagement team - making sure all contracts, waivers, invoices, approvals etc. are saved correctly on drive, internal trackers and asanas; Full management of engagement trackers, spreadsheets, and Salesforce to ensure reliable reporting and updated contacts of focal points; develop and coordinate processes and routines to support consultant’s contract management, specially the subgrantees (tracking subgrantee reporting cycles, reviewing reports, etc., updating information on the subgrant tracker, etc.)

• Operational Liaison: Managing the "Mutirão" inbox and serving as the primary point of contact for city focal points, to ensure responsiveness and coordination, keeping active support to the implementation team; Manage the coordination of key recurring meetings, and provide ad hoc support for other meetings, including drafting the agenda, supporting resources and note taking.

• Logistics & Events: End-to-end support for technical visits, team travel, and stakeholder convening (sending invitations, coordinating confirmations and overall support to our cities).

• Structural Coordination: Developing memos, slide decks, briefings, presentations and meeting agendas to keep all workstreams aligned.

• Play a key role in internal communications and coordination among the C40 and GCoM teams involved in the program. Ensure close coordination with other active programs in Brazil to catalyse cross-collaboration.

Required experience:

Essential:

• Proven experience and skills in project management, with good knowledge of project management tools and approaches.
• Demonstrable experience in tracking and managing data (e.g. deliverables, expenses) using tools such as MS Excel and Google Sheets.
• High level of organization, accuracy and attention to detail, with the ability to deliver quality results within tight timeframes.
• Administrative skills and experience, including scheduling and coordination across multiple teams or stakeholders.
• Strong written and verbal communication skills.
• Proficient or native Portuguese speaker. Fluent in English (spoken and written).
• Experience working in a fast-paced environment, balancing multiple different tasks and subjects and adjusting prioritisation in accordance with guidance from senior staff on a day-to-day basis.
• Strong interpersonal skills and the ability to work in an international setting, engaging professionally with stakeholders at all levels, both internally and with partner organisations.
• Availability and flexibility for travels.

Desirable:

• Experience with any of the following sectors: subnational engagement, transport, waste, finance, data & tools.
• Experience working with national governments and/or international institutional bodies
• Familiarity with Brazil’s national climate programs: knowledge of initiatives such as PAC, PCVR, PLANARO, and CHAMP implementation pathways, especially as they relate to city-level action

Please note that this is a consultancy opportunity, therefore the successful individual will be liable to pay their own taxes, in accordance with relevant legislation in Brazil.

Other Requirements:

Applicants must already have the right to work in Brazil. Moderate travel will be required as part of the role.

We seek to recruit individuals who not only have the appropriate skills and experience for the role, but are committed to carrying out their roles in line with our organisational values.

Application process

The closing date for applications is Thursday 21st May 2026 at 5pm BST. C40 reserves the right to close this consultancy opening before the closing date for applications so please do submit applications (CV and Cover letter) early.

To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.

For any queries about this consultancy, please contact careers@C40.org