Senior Accounts Payable Specialist

Job Title: Senior Accounts Payable Specialist 

Position Summary: 
The Michael J. Fox Foundation for Parkinson’s Research (“the Foundation”) is seeking top talent for its Senior Accounts Payable Specialist position.  This role is responsible for supporting the Accounts Payable & Vendor Management processes to ensure timely payments, accurate vendor records, and consistent documentation across the payables function. This position facilitates data flow between vendors, Business Units, and Finance to help maintain the integrity of vendor records, support payment processing, and improve visibility into the Foundation’s payables operations. This role is responsible for supporting vendor onboarding, maintenance and vender due diligence along with monitoring the payables day-to-day processes to ensure timely payments.   

This position can be based remotely within the U.S. and will be expected to work east coast hours (standard business hours are 9:00am – 5:00pmET). 
 

Key Responsibilities:  

Procurement, Payables & Operational Excellence: 

• Manage the day-to-day operations of the Accounts Payable (“AP”) function by monitoring Coupa and NetSuite workflows, including invoice processing, payment status, approvals, exceptions, and system integrations 

• Oversee invoice intake, routing, coding, approvals, payment processing, and issue resolution to ensure timely, accurate, and compliant processing 

• Engage as customer service support to staff and vendor inquiries at a mid-tier complexity. Research and resolve payment inquiries, supplier statements, invoice discrepancies, and AP workflow issues in partnership with internal stakeholders, vendors, and third-party service providers that escalate from AP team.  Escalate complex payment, system, integration, or workflow issues to manager as appropriate.  

• Reconcile AP data across systems to maintain data accuracy and payment integrity 

• Support corporate card and Travel & Expense administration through expense review, documentation, audit support, reporting, and policy compliance 

• Prepare and analyze AP operational reports and dashboards to monitor invoice aging, payment exceptions, workflow performance, and operational trends 

• Assist with the maintenance of AP process documentation, job aids, and standard operating procedures while identifying opportunities to improve workflows, controls, reporting, and operational efficiency 

Vendor Compliance Management:  

• Manage day-to-day vendor onboarding and maintenance activities by monitoring Coupa and NetSuite workflows, vendor setup requests, maintenance updates, exceptions, and system integrations 

• Administer vendor onboarding, banking verification, tax documentation, and master data maintenance to ensure complete, accurate, and compliant vendor records 

• Review vendor records, documentation, and invoice activity to identify data quality issues, duplicate records, unsupported banking changes, incomplete tax information, and other compliance risks 

• Reconcile vendor master data, banking documentation, tax records, and related reporting to support data integrity and audit readiness 

• Prepare and analyze vendor compliance reports and dashboards related to onboarding status, documentation, banking verification, data quality, and policy compliance 

• Partner with internal stakeholders and vendors to resolve vendor setup, maintenance, tax, banking, and compliance inquiries while maintaining complete documentation and approval records 

• Develop and maintain vendor management procedures and documentation, and recommend process improvements to strengthen controls, data quality, operational efficiency, and compliance 

Qualifications and Skills:  

• Relevant experience in Accounts Payable, vendor management, vendor onboarding, invoice processing, finance operations, or related business support functions 

• Relevant experience using accounting, ERP, or procure-to-pay systems such as Coupa, NetSuite, or similar platforms 

• Strong attention to detail and ability to review vendor, banking, tax, invoice, and payment information for accuracy and completeness 

• Understanding of vendor setup, W-9 documentation, banking verification, payment terms, tax exemption documentation, and invoice processing requirements 

• Ability to monitor queues, track open items, follow up with stakeholders, and escalate issues appropriately.  

• Strong written and verbal communication skills with the ability to work professionally with vendors, internal teams, and Finance partners 

• Ability to work independently while also supporting team priorities and cross-functional Finance needs 

• Strong organizational skills and ability to manage multiple requests, deadlines, and documentation requirements 

• Experience creating or maintaining process documentation, checklists, reports, or operational tracking tools preferred 

• Non-profit experience is a plus