Senior Asset Management Assistant

February 10, 2026

B

FamilyFamily

GS5

General Service

Reason

Regular > Regular Assignment

2026-04-01

Senior Asset Management Assistant

Organizational Setting and Work Relationships
The Senior Asset Management Assistant will perform asset management functions in accordance with the prevailing rules and regulations pertaining to management of Property, Plant and Equipment (PPE).
The incumbent is normally supervised by an Asset Management Officer/Associate who defines the work objectives and provides regular advice and guidance. The contacts of the incumbent will include providing operational assistance to Field Operations for management of their assets focusing particularly on supporting disposal of assets. Hence, the incumbent will have regular contacts with Field Operations, Asset Management Unit and other HQ entities. The Senior Asset Management Assistant may also have contacts with external counterparts such as auctioneers and other service providers. Furthermore, the incumbent will assist the Asset Management team to monitor and report on asset management issues.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.


Duties
- Organize the administration of assets auctions in order to be completed in a manner that maximizes revenue for UNHCR.
- Take part in frequent assets disposal and set-up missions within the Area of Responsibility (AoR).
- Facilitate identification, assessment and selection of vendors (Auctioneer) within the AoR, based on their capability for delivering the best services and cost effectiveness to UNHCR.
- Liaise with UNHCR operations to ensure vehicle accidents and damage are reported and processed in accordance with the prevailing Asset Management rules and regulations.
- Report on income from sale of assets in cooperation with relevant counterparts.
- Coordinate with the operations and maintain an efficient system for the resolution of asset management issues in support of UNHCR's users.
- Assist with the coordination of asset management activities to ensure that UNHCR's assets are repaired through effective application of the GFM insurance provisions.
- Maintain accurate and comprehensive records on asset management activities and provide reports as and whenever requested.
- Analyse disposal requisitions to ensure that specifications, disposal dates and other requirements are in order.
- Assist in the evaluation of service providers and provide advice to UNHCR operations on asset disposals.
- Prepare or assist with the preparation of Transfers of Ownership, Disposals, etc. in order to streamline the asset disposal process in relevant systems.
- Monitor the quality and accuracy of asset-related data in the relevant business systems.
- Compile and analyse statistical information in asset-related matters assisting the development of plans and adequate decision making.
- Implement effective asset management, regularly monitor the asset/fleet pool, in order to save cost and safeguard the investment of the Organisation.
- Facilitating receipt, inspection, registration & marking of PPE and provide support with the organisation of their physical verification.
- Draft of Right of Use and Transfer of Ownership agreements for signature, if requested.
- Draft disposal forms and cases for the Asset Management Board and organise the disposal of PPE complying with Asset Management Board decisions.
- Monitor the compliance of operations with relevant UNHCR regulations, rules and procedures related to asset management. Report non-compliance to the supervisor.
- With oversight from the supervisor liaise with UNHCR offices on the disposal methodology to ensure that vehicle assets are mandatorily sold after five-year usage period.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
HCR Supply Chain Lrng Prog
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills.

Desirable
Experience in on-line auctioning. Knowledge and working experience of related business systems.

Functional Skills
SC-PeopleSoft Supply Chain Management
SC-Public/Online Auctioning
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.


This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

S/he must have demonstrated experience delivering outputs under multiple competing deadlines in a fast-paced operational environment.

The ideal candidate will have proven analytical experience, including regular use of MS Excel, PowerPoint, and MS Word to analyze and present large datasets.

S/he must have at least 2 years of experience in planning, coordination, and stakeholder communication, including negotiation with internal and external partners.

The ideal candidate will have hands-on experience managing administrative and financial processes in accordance with UNHCR procedures.

S/he must have a track record of accountability and ethical conduct, demonstrated through prior supervisory or compliance-related responsibilities.

The ideal candidate will have practical knowledge of UNHCR Administrative and Financial Rules and Regulations, applied in previous roles.

S/he must have experience monitoring compliance with UNHCR asset management policies and procedures.

The ideal candidate will have supported asset disposal processes, including auctions, and conducted physical verification and reconciliation of assets.

A written test may be administered for this position

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Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

IT-Computer Literacy, SC-PeopleSoft Supply Chain Management, SC-Public/Online Auctioning

Certifications

HCR Supply Chain Learning Program - UNHCR

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance