The Sr. Program Operations Associate (POA) proactively executes and manages all field-level program operations, encompassing administrative, financial, and logistic tasks. This role provides critical support to the Sr. Program Operations Manager and program staff in optimizing of program delivery, ensuring smooth program implementation and strong stakeholder coordination for all supports and logistics requirements. This position will report directly to the Sr. Program Operations Manager.
Logistic support and facilitation for the LSE for Gender for Gender for Gender Equality program activity implementation (transportation, accommodation, meeting, training/workshop venue, invitations, etc.) most effective and timely.
Coordinate with local government staff for program activity implementation and monitoring.
Coordinate and manage delivery of LSE for Gender Equality educational materials and ensure schools receive them at the appropriate time.
Prepare official documents including notification, invitation, requests and so forth related to program implementation (including monthly and quarterly plan).
Assist Sr. Program Operations Manager to coordinate with counterparts.
Primary data collection and data entry and community/school negotiation and community data consolidation.
Perform other relevant duties as required.
Assists in preparing the annual plan of action and budget for the LSE for Gender Equality Program.
Collect data, photos for GSD data entry and donor reports.
Coordinate with program staff and update MIU.
Prepares cash advance, settlement, and reimbursement for program activities.
Ensure all expenditures are properly recorded against budget lines and accounting codes
Assist the Sr. Program Operations Manager and the team in implementing the financial controls, related compliances, etc for all program activities.
Ensure all MOU compliances are met with the direct supervision and guidance of the AFM.
Assist in the preparation of monthly, quarterly and yearly financial reports required by Country Office.
Prepare monthly cash forecast.
Support and participate in AP&B process (including procurement plan).
Perform any other duties assigned by Sr. Program Operations Manager.
Procurement and inventory management.
Take care of the procurement of assets for the field and the program in the provinces.
Maintain assets lists for all assets and check assets twice a year (June, December).
Assure a regular stock of office supplies, update and maintain inventory records.
Make copies or organize the provision of copies for program staff when necessary.
Keep record of all outgoing and incoming documents.
Deliver and collect letters and materials from government offices and other locations.
Bachelor’s degree in accounting/finance, Business Administration, or equivalent relevant experience.
Minimum 5 years of working experience in program operating and accounting in private or international organizations.
Experienced in community and school development, with strong communication and local authority liaison skills.
Ability to travel regularly to project sites and Province or District offices throughout the region
Good interpersonal and communication skills.
Flexibility, adaptability and willingness to work in a team.
Proven ability to work effectively with schools and communities.
Prior success working closely and building relationships with diverse groups of people.
Good computer skills (MS Word/Power Point/ Excel).
Willingness to learn new skills and accept appropriate responsibility.
Lao language skills at native level. Good command of English (both written and oral).
Room to Read Laos values the commitment of our staff, and offers a professional & respected working environment, competitive monthly salary and other benefits such as annual salary review, a Wellbeing allowance, 13th month salary bonus, gratuity bonus, performance bonus, Staff Medical Insurance, SSO for staff and family members, annual medical check-up, phone allowance and other leave benefits based on Lao Labour Law.
Room to Read is a child- safe organization; all personnel are expected to adhere to Room to Read’s Child Protection Policy and Child Protection Code of Conduct.
Room to Read is proud to be an equal opportunity employer committed to identifying and continually developing the skills and leadership of people from diverse backgrounds.
Location(s)
Laos - Main - VientianeRoom to Read's Core Values
C - Collaboration
A - Action
R - Respect
E - Education
S - Scale
About Room to Read:
Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read is creating a world free from illiteracy and gender inequality through education.
We are achieving this goal by helping children in historically low-income communities develop literacy skills and a habit of reading, and by supporting girls as they build life skills to succeed in school and negotiate key life decisions.
We collaborate with governments and other partner organizations to deliver positive outcomes for children at scale.
Room to Read has benefited more than 45 million children and has worked in 24 countries and in more than 213,000 communities, providing additional support through remote solutions that facilitate learning beyond the classroom.
Learn more at www.roomtoread.org.