Senior Associate, Scheduling and Advance

About the Opportunity 

The Senior Associate, Scheduling and Advance to the Office of Chelsea Clinton will orchestrate the day-to-day operations of the office, particularly related to Dr. Clinton’s work for the Clinton Foundation.   Responsibilities will include managing Dr. Clinton’s calendar, including tracking all incoming invitations and requests and responding to those invitations as requested, and serving as the point of contact for the boards Ms. Clinton serves on with special emphasis on the Clinton Foundation Board and other non-profit board work. S/he will be responsible for coordinating the team’s advance and staffing needs, including providing in person staff support. They will answer and respond to telephone and email inquiries and liaise with the Correspondence team to ensure that internal and external communication is aligned with the Foundation’s communication strategy.  

The Senior Associate will also be responsible for making travel arrangements, managing expenses, keeping internal databases updated, and assisting in the development of social media, briefings, and memoranda as requested and required. S/he may provide support on other Foundation legacy projects as requested.   

The Office of Chelsea Clinton supports Dr. Clinton’s work as Clinton Foundation Board Vice-Chair as well as her engagement with the programmatic work of the Clinton Foundation.  The office also works with the offices of President and Secretary Clinton to support their engagement with Foundation programming and development efforts 

Core Responsibilities  

• Calendar & Correspondence Management: 
  • Manages the day-to-day calendar of Chelsea Clinton, including managing a complex calendar of appointments; answering phones; and managing incoming & outgoing correspondence. 
  • Includes scheduling CF and some non-CF requests under the direction of the Chief of Staff.  

• Event Staffing: 
  • Staff events as needed including out-of-state travel when necessary 

• Office Operations: 
  • Orchestrates office operations, including coordinating travel logistics and staffing needs managing expenses, updating internal databases, and responding to written and telephone inquiries. 
  • Verifies, creates, and submits expense reports. 

• Media Monitoring & Content Support:
  • Monitor media and ongoing current events to assist in content creation for Chelsea Clinton’s social media channels in coordination with Foundation Communication team to promote and support Foundation programs.
  • Assist in the creation and execution of Clinton Foundation special projects, including legacy projects and Chelsea Clinton’s podcast. 

Minimum Qualifications  

What we’re looking for: 

• Bachelors’ degree required 
• 2 - 4 years of administrative experience required; 5+ years administrative experience preferred 
• General political knowledge and exposure, especially of the Clinton administration and of the Clinton family  

Compensation & Benefits 

Our best estimate of the compensation range for this opportunity is $60,000 - 65,500 annually, depending on the experience you bring. This role is eligible for overtime pay. This range is based on NYC market rates and may be adjusted if you will be working remotely.  We look forward to discussing our compensation pricing strategy, and your expectations, throughout the interview process. Please also note, the Clinton Foundation prides itself on offering a generous benefits package at little to no cost to employees -  take a look at our benefits page, so you can get a full picture of our total rewards offerings. 
 

About the Clinton Foundation 

Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For nearly two decades, that premise has energized the work of the Foundation in overcoming complex challenges and improving the lives of people across the United States and around the world. 

As an operating foundation, we work on issues directly or with strategic partners from the business, government, and nonprofit sectors to create economic opportunity, improve public health, and inspire civic engagement and service. Our programs are designed to make a real difference today while serving as proven models for tomorrow. The goal of every effort is to use available resources to get better results faster – at the lowest possible cost. 

We firmly believe that when diverse groups of people bring resources together in the spirit of true cooperation, transformative ideas will emerge to drive life-changing action. 

Learn more at http://www.clintonfoundation.org, on Facebook at Facebook.com/ClintonFoundation and on Twitter @ClintonFdn.