Travel Coordinator, Temporary (Europe)

World Central Kitchen (WCK) is seeking a detail-oriented and proactive Travel Support Coordinator to assist with travel logistics during a period of increased operational activity. This temporary role will provide critical support to WCK’s Safety and Security team, helping to book travel, coordinate with travelers, and ensure adherence to WCK’s travel-related policies.

The coordinator will support staff and contractors deploying to domestic and international activations and will work closely with the Operations Center Manager and the Safety and Security Team. This is a short-term contract position, ideal for candidates with strong organizational skills and an interest in humanitarian operations, travel logistics, and security support.

Duration: This is a six month (6) contract term position with the opportunity for renewal. This position is intended to be remote temporary position. There is no travel requirement.

Preferred Location(s): Europe

• Madrid, Spain
• London, England
• Lisbon, Portugal
• Athens, Greece

Rates: Day rates are based on experience and location.

WCK is an ambitious, fast-paced, entrepreneurial organization. Working at WCK often requires long and nontraditional hours. Everyone’s role is to directly or indirectly feed people with urgency when disasters strike – even on weekends and holidays. Please review our North Star and if this approach resonates with you, we welcome your application.

Key Responsibilities

Travel Tracking & Coordination

• Assist WCK staff and contractors with booking travel.
• Ensure travel information (flight details, contact numbers, destinations) is captured
  accurately.
• Submit travel information to safety and security vendors to track staff and contractor
  locations.
• Manage emergency rebookings and other unpredictable situations (e.g., cancellations,
  activation needs).

Traveler Communication

• Send standard travel communications and reminders to staff and volunteers.
• Answer basic traveler questions regarding procedures and documentation, escalating
  complex issues as needed.

Policy & Compliance Support

• Track compliance with WCK’s global travel policy by reviewing checklists and
  documentation for completeness.
• Monitor daily movements for deviations that may affect safety protocols and flag
  concerns to the Travel Manager or Operations Center.

Vendor and Administrative Support

• Maintain updated lists of preferred hotels, car rental vendors, and corporate airline
  programs.
• Utilize vendor relationships to maximize value and conserve resources.

Cross-Team Coordination

• Liaise with Safety and Security and Finance teams to support travel documentation and
  record processing.
• Join coordination calls as requested and take notes on travel-related action items.

• Minimum 1 year of relevant administrative, operations, finance, or customer service experience

• Proficiency with spreadsheets, Google Workspace/Microsoft Office, and shared drive systems
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Professionalism and discretion in handling confidential information
• Proficient in both written and spoken English
• Alignment with the mission and values of WCK
• Must have a valid passport

Preferred Qualifications

• Familiarity with travel logistics or travel agency operations
• Experience in nonprofit, humanitarian, or international fieldwork settings
• Additional language skills
• Experience in a fast-paced, mission-driven organization

References and Background Checks: To help ensure the safety of our communities and our teams, our selection process will include reference and background checks, subject to any legal or regulatory requirements. Offers of temporary employment at WCK may be contingent upon clear results of a background check.

Please Note: This is a temporary, six (6) month contract position. Benefits are not provided for this role, except for those mandated by local laws applicable in your current location.

Why Join Us?

Innovative Environment: Be part of a forward-thinking team that values creativity and innovation.

Global Impact: Your work will have a direct impact on building a diverse and talented global team.

Dynamic Team: Work with a supportive and enthusiastic team that values collaboration and fun.

If you are ready to bring your unique talents to a role that is as challenging as it is rewarding, we’d love to hear from you. Apply today and let’s build the future of World Central Kitchen together!

WCK is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in being a part of WCK's global talent journey!