Accounting and Operations Assistant, Senegal

Accounting and Operations Assistant, Senegal

*Please note candidates must be eligible to work in Senegal

• Salary: 10,358,883 FCFA per annum. This is an entry level position.
• Contract length: Full-Time (Initial 1-year fixed-term contract with a view to extend, subject to funding)
• Location: Office based in our office in Dakar
• Preferred start date: ASAP
• Physical demands: Prolonged sitting at a desk and working on a laptop/computer screen
• Reports to: Finance and Operations Manager, Senegal

Background Around the world, public resources are being raised and spent unfairly and ineffectively, leaving millions of people without access to the quality public goods and services they need to thrive. Governments often make public resource decisions without much consultation or information from the public. Meanwhile, those with power and privilege very effectively influence government decisions in their favour.

Our goal is to make governments raise and spend public money more fairly, so that everyone has the resources and opportunities they need to thrive and get ahead. To achieve this, The International Budget Partnership (IBP) partners with budget analysts, community organizers, and advocates in 120 countries to advance public budget systems that work for people. Together, we generate data, advocate for reform, and build the skills and knowledge of people so that everyone can have a voice in budget decisions that impact their lives. For more information, please visit our website.

Today, IBP is a globally dispersed organization with staff based in multiple countries, and in-depth country work in Nigeria, Senegal, South Africa and Indonesia. We promote locally led systems change whilst remaining globally connected.

IBP Senegal is the country office for IBP covering the Francophone Africa Region. IBP Senegal is a NGO with 9 full-time staff and 11 regular consultants, we operate with a budget of $2,500,000 USD/Year.

About this role

The International Budget Partnership (IBP) in Senegal is looking to appoint an Accounting and Operations Assistant to join our Senegal team for an initial period of 12 months. They will be responsible for assisting the Finance and Operations department and contributing to the smooth running of the organization's financial and administrative operations. He/she will be responsible for managing day-to-day accounting tasks, monitoring financial and administrative operations, as well as managing accounting documents.

This office-based position provides an excellent opportunity for a proactive and adaptable professional to support core financial processes and strengthen organizational operations both in our Senegal office and wider global organisation.

Our Commitments Safeguarding – IBP prioritises the welfare and protection of children, young people and vulnerable adults above the achievements of our programs or strategic goals. We acknowledge that safeguarding is a collective duty, and we hold all our staff, and partners accountable for safeguarding the communities in which we work and adhering to our Safeguarding Policy.

Diversity, Equity and Inclusion - As a global organization in composition and vision, IBP encourages a culture of empowerment and equity of our staff and our partners. We seek to dismantle all forms of exclusion and marginalization and embrace intersectionality – in our internal policies and practices, as well as programs. Equal employment opportunity and having a diverse staff team are fundamental principles at the International Budget Partnership, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

Role responsibilities

Book-keeping (50%)

• Recording of accounting transactions (purchases, payments)
• Preparation of tax returns (VRS, payroll taxes, etc.)
• Management of accounting entries and supplier invoices
• Checking invoices and receipts and seeking relevant approvals
• Assist in the preparation of month-end/year-end balance sheets and closings
• Assist with the annual audit
• Collaborates closely with the other finance colleagues and the broader Finance and Operations Team to meet operational needs efficiently and proactively.

Day-to-day Financial Operations Management (25%)

• Follow-up of supplier payments
• Payment preparation
• Petty cash management
• Participation in the updating of accounting and financial procedures
• Ensures compliance with the accounting and tax standards in force

Follow-up of administrative operations (25%)

• Management of contracts and administrative documents related to accounting activities
• Support smooth daily operation of the Senegal office, including inventory and procurement of office supplies, mail review and redirects, and general upkeep of the working environment.
• Supports and serves as a back-up for the logistics of meetings, workshops, and events, both in-person and virtual.
• This role may also take on a small set of IT-related tasks after few months to support the current IBP staff in charge of IT.
• Upholds organizational protocols for administrative and logistical functions

About you

We are looking for people with the right skills and competencies for the role, and who demonstrate personal qualities that are consistent with our values.
IBP’s Statement of Values is the expression of our core beliefs - those that define our priorities and goals, and in so doing, express our organizational identity and culture. As staff of IBP, we believe in:

• Transparency and accountability
• Justice and equity
• Excellence
• Collaboration
• Independence
• Diversity, equity and inclusion
• Democracy and human rights
• Integrity and ethical behaviour

Core competencies

Finance and Accounting Knowledge/Skills

• Knowledge of accounts payable and payroll accounting principles.
• Proven ability to manage accounts payable transactions, cash disbursements
• Experience working in a paperless environment (in cloud based integrated solutions / systems)
• High proficiency with Microsoft Office applications, especially Excel; experience with accounting software required, preferably Sage Intacct.
• Familiarity with balance sheet reconciliations, and preparation for audits and compliance filings is a plus.
• Knowledge of SYCEBNL accounting standards and tax obligations
• Analytical skills and rigor in the management of accounting data

Operations and Administrative Support Skills

• Familiarity with managing office operations.
• Strong organizational skills with the ability to manage multiple administrative responsibilities simultaneously.
• Able to coordinate logistics for meetings, workshops, and travel across international and domestic contexts.

Organisation and Attention to Detail

• Works with a high degree of accuracy and is extremely detail oriented.
• Strong ability to plan, prioritize, and meet multiple deadlines across both finance and operations tasks.
• Proactive in identifying and solving problems independently.

Communication and Interpersonal Skills

• Effective written and verbal communication, with good interpersonal skills to liaise with staff located around the world
• Comfortable interacting with staff and external stakeholders in a professional and respectful manner.
• English language proficiency

Personal Attributes

• Personal integrity, credibility, and a commitment to IBP’s mission and values.
• Highly adaptable and capable of managing responsibilities in a dynamic, fast-paced environment.
• Self-motivated and committed to ongoing learning and professional development.
• Respectful, considerate, and inclusive in approach, fostering a positive team and office environment.

Education and Experience

• Baccalaureate + 4/5 in accounting, management or finance required.
• Experience of 3 to 6 months in a similar position is desired (internship or job).
  

What we do for you

Remuneration International Budget Partnership is committed to providing competitive salaries, promotion opportunities, pension contributions and other benefits aligned with the country of employment.

Values and Culture At International Budget Partnership, we take pride in our Values and how our staff have embraced them in all aspects of our work. We aim to foster a culture that acknowledges and celebrates our Values and worldwide accomplishments.

Work-life Balance While our dedication to our mission is unwavering, International Budget Partnership also understands the significance of supporting our staff to maintain a healthy work-life balance. We do this by offering 24 days of annual leave (in addition to public holidays) and access to flexible work arrangements, including remote and hybrid working.

Professional Development International Budget Partnership takes pride in being an employer that recognizes potential and invests in the growth of its staff. We are dedicated to fostering the professional development of our team members through:

• Empowering teams to engage in impactful projects that challenge and enable their growth, through hands-on experience.
• Regular performance management.
• Access to training and development opportunities.
• Regular Staff Workshops and for all team members to stay updated on organizational matters, receive training, and engage socially.
• Ad-hoc team/all-staff retreat to build connections and bring people together at key moments.

Travel and Medical Insurance When traveling for work, all International Budget Partnership staff members benefit from comprehensive travel and medical insurance coverage.

How to apply and key dates Please complete the online application form, submit your CV and provide a cover letter that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (using no more than 750 words).

Deadline: 09:00 2nd February 2026 – interviews will be scheduled once we have completed a review of applications – please note this is likely to be the following week.