At The Obama Foundation, our mission is to inspire, empower, and connect people to change their world. We seek to build an active democratic culture where people are equipped and motivated to make change in the communities where they live, work, and play. Right here on the South Side of Chicago, we’re building a home for this vision, a global center for change with a range of opportunities - coordinated programming, community outreach events, educational moments, and more - that invite visitors from down the block or across the globe to turn hope into action.

Achieving our ambitious goals starts with an exceptional team built on our Hope to Action Values - Courage, Empathy, Integrity, Accountability, Community, Inclusivity, Pragmatism, Resilience, Imagination, and Hope. A Framework that anyone, anywhere, can use to build trust, activate participation, and expand opportunity in their community.

We are deeply committed to creating an actively anti-racist organization, leveraging our global reach to combat systemic racism and inequity wherever it exists.Read our full statement on anti-racism and equity here.

Purpose of the Role

The Administrative Analyst serves as the operational backbone for the OPC hourly workforce. This role is responsible for the integrity of timekeeping, procurement, and administrative compliance for the Obama Presidential Center’s Operations team. The Analyst ensures that public-facing supervisors remain focused on operational success and team leadership while maintaining operational standards.

This role will report directly to the Chief of Staff, OPC Operations.

Core Job Responsibilities

• Timekeeping & Payroll Coordination: Audit daily time logs for a large hourly workforce; resolve exceptions, missed punches, and shift discrepancies; serve as the primary liaison to the Payroll and People Team.

• Procurement & Asset Management: Manage the lifecycle of staff uniforms, equipment, and supplies; coordinate with vendors and internal procurement teams to ensure public-facing readiness.

• Operational Compliance: Monitor adherence to timekeeping, break requirements, and internal policies; maintain records to ensure audit and union-readiness.

• Data Reporting: Generate weekly reports on workforce hours, overtime trends, and budget variances to assist leadership in decision-making.

• Onboarding Logistics: Coordinate the administrative "Day 1" readiness for new hourly hires, including locker assignments, uniform fitting, and time-clock system training.

• Team Administrative Tasks: Coordinate with OPC leads and Analysts on broader team administrative tasks, including logistics for OPC All Hands and other team meetings and activities.

Key Deliverables / Outcomes

• Ensure every staff member is uniformed and fully equipped before their first shift.

• Eliminate supply-driven operational delays by keeping vendor orders on track and maintaining accurate lifecycle records that protect budget integrity.

• Keep the operation continuously audit ready by maintaining complete, up-to-date compliance records.

• Catch and resolve break schedule and timekeeping errors before they become violations .

• Put accurate, decision-ready workforce data in front of leadership every week.

• Surface overtime trends and budget variances early enough to act on them, not just report them.

• Remove administrative barriers that would delay a new employee's ability to work and get paid correctly from day one.

• Deliver payroll every cycle by resolving time exceptions and missed punches within 24 hours.

• Maintain a clean, complete audit trail that clears Payroll and People Team review with minimal rework.

• Provide assistance to team leads to ensure they are fully prepared for staff meetings.

Required Qualifications

• 1-2 years in administrative operations, payroll coordination, or office management.

• Ability to learn timekeeping software (e.g., UKG, Workday, TopBloc, ADP) and Excel.

• Strong attention to detail with the ability to manage high-volume, repetitive tasks with accuracy.

• Willingness to be in a fast paced environment and collaborate with different departments & levels.

• Workday experience is preferred but not required.

The salary range for this role is between $51,965 and $64,980.

This is an onsite role based out of the Obama Presidential Center in Jackson Park.

Don’t check off every box in the requirements listed above? Please apply anyway! If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still consider submitting an application. You may be just the right candidate for this role or another one of our openings!

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at careers@obama.org if you require a reasonable accommodation to complete this application.