EA to Executive Directors of Global Engagement and Communications

About us

The Earthshot Prize is the world’s most impactful and prestigious environmental award. At the heart of our mission is a simple equation: Urgency + Optimism = Action

Inspired by President John F. Kennedy’s moonshot challenge, The Earthshot Prize is designed to mobilise a decade of action for the planet. We identify, celebrate, and back ambitious climate leadership from every corner of the globe. From Indigenous communities to city leaders, entrepreneurs to governments, they are all working to solve our planet’s greatest challenges.

We focus on five key Earthshots: Clean Our Air, Fix Our Climate, Revive Our Oceans, Build a Waste-Free World, and Protect and Restore Nature. Each year, we select a group of 15 Finalists and award 5 of them £1M each to help advance or replicate their work and recognise their achievement and potential.

The Earthshot Prize is about more than recognition, it’s the world’s most ambitious network connecting innovators, funders, businesses, and communities to back climate leaders and restore confidence in our ability to save the planet.

About the job

The Earthshot Prize is seeking a highly skilled and motivated Executive Assistant to provide dedicated support to the Executive Directors of Global Engagement and Communications who together are working to deliver the organisations biggest campaigns and events. As a key enabler of The Earthshot Prize’s mission, the EA will help drive the successful delivery of our ambitious goals in a dynamic, fast-paced environment.

This position is primarily office-based, with flexibility to work from home 1 – 2 days per week depending on business needs.

Key responsibilities

• Primarily supporting 2 Senior Executives, with additional ad hoc admin tasks supporting the Events, Digital and Communication team

• Manage complex and fast-paced diaries, ensuring alignment with strategic priorities and efficient scheduling of meetings and commitments across multiple time zones

• Assist with organising meetings, booking meeting rooms, ensuring all minutes are being taken (support with minute taking) and ensuring follow- up on action items

• Coordinate and prioritise inbox communications, drafting responses and ensuring timely follow-ups

• Act as a key point of contact for internal and external stakeholders via email as well as when visitors come to the office

• Assist with preparing briefs, presentations and documentation as and when needed

• Assist with international travel and logistics for Executives and wider Storytelling team (when needed) and ensuring an itinerary is provided

• Handle sensitive and confidential information with the high level of discretion and professionalism

• Support in completing expenses

• Collaborate with fellow EAs in the organisation to ensure smooth internal operations

• Working with and alongside internal stakeholders, such as the Board of Trustee’s, Kensington Palace and The Royal Foundation team

Candidate criteria

• Minimum of 3 years’ experience in a comparable Executive Assistant or senior administrative role

• Exceptional organisational and time management skills, with the ability to manage multiple priorities effectively

• Thrives in a fast-paced environment, remaining composed and efficient under pressure

• Confident communicator, skilled at engaging with a range of teams, stakeholders, and external partners

• Demonstrates a high level of professionalism, discretion, and sound judgement in all interactions

• Proactive and forward-thinking, demonstrating initiative and anticipating needs before they arise

• Flexible and adaptable, able to adjust schedules and priorities as circumstances change

• Strong attention to detail and commitment to maintaining high-quality standards in all work

• Strong written and verbal communication skills, with an agile and resilient approach to challenges

• Proficient in Microsoft Office Suite, Teams, SharePoint, DocuSign, and other relevant organisational tools

Benefits

• Annual Leave – We believe that taking time away from work is incredibly important. You will be entitled to 25 days plus any statutory bank/public holidays. Our holiday year runs from 1st April to 31st March.

• Pension – We contribute the full auto enrolment contribution of 8% into your pension after 3 months service. You do not have to contribute but you can if you wish.

• Life Assurance/Death in Service – From day one, we want to give you peace of mind and ensure all our employees are covered (4 x salary) under our life assurance policy.

• Critical Illness Cover – From day one, we want to give you peace of mind and ensure all our employees are covered (2x salary) under our critical illness cover.

• Private Medical Insurance (opt-in)– Should you need it, we want you to have access to private healthcare and provide access to insurance to cover the costs of private healthcare, from diagnosis to treatment. We will cover the cost of your insurance, but you can choose to add your family to the scheme.

• Employee Assistance Programme – Provided by BUPA, you will have 24/7 access to counselling sessions, online tools and resources to assist you in managing your mental health and wellbeing.

• Family leave – We want to support you and your family and offer enhanced pay and leave after 3 months service. Our maternity/adoption pay and leave is 6 months full pay and our paternity/non pregnant parent pay and leave is 3 months full pay.

Please note: Applications close on 30th April 2026, London based near Aldgate East Station