HR & Administrative Assistant

External Posting Notice - Canada Summer Jobs Program

Title: HR & Administrative Assistant

Department: Finance & Operations

Status: Full-time, 8-week term

Immediate Supervisor: Deputy Director, Human Resources

Compensation: $23.40/hour

Application Deadline: May 3, 2026

Vacancy Type: Current opening - Summer Position

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team!

SCOPE OF POSITION:

Reporting to the Deputy Director, HR, the HR Administrative Assistant supports the HR Unit by managing administrative tasks, maintaining accurate records, and assisting with general HR operations while ensuring efficiency and compliance with organizational policies. The role also provides general administrative support to the Finance and Operations departments as needed.

MAJOR RESPONSIBILITIES: (This is not an exhaustive list of duties to be performed)

• Provide administrative support to the HR team as needed.
• Assist with maintaining record management
• Support Finance and Operations departments with general administrative tasks.
• Support HR team with processes improvements

• Assists the Deputy Director, Human Resources with ad hoc projects,
• Schedule meetings, prepare meeting materials and assist with coordinating team events or training sessions;

• Provide general support to the Finance & Operations department as needed;

• Maintain data and files for department projects and contracts;

• Support small projects or process improvement initiatives as assigned;
• Other general office administrative tasks or office duties, as required.

REQUIRED KNOWLEDGE, EXPERIENCE & COMPETENCIES:

• Currently pursuing degree in relevant field of study (such as Business, Human Resources Management) or equivalent education and experience;
• Minimum of 1 year of experience working within an office environment;
• Basic knowledge of document management, filing systems and data entry;
• Understanding of confidentiality and proper handling of sensitive information
• Able to work independently, as well as effectively in a team setting;
• Adaptable, flexible, able to deal with a wide range of conflicting needs;
• Knowledge of administrative practices and procedures including proficiency with word processing, spreadsheet, database, email, and the internet;
• Commitment to global justice, women’s rights, gender equality and social change;
• Willingness to sign and abide by the Oxfam Code of Conduct.

**MUST be eligible to work in Canada *

**This position is funded by the Government of Canada through the Canada Summer Jobs program. Candidates must be between the ages of 15 and 30, be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred, and have a valid SIN Number. Please be advised that international students, and persons who are here in Canada on a work, youth, or visitor visa/permit are not eligible for the program. **

We recognize that structural barriers shape experiences and job qualifications. If you don’t see yourself reflected in every job requirement listed in the posting above, we still encourage you to apply!

As an organization and as individuals, we stand against all systems of oppression, violence, and hate. We stand for justice, equity, diversity, inclusion (JEDI) and decolonization within our organization and society at large, guided by our Anti-Racism and Anti-Oppression Principles (ARAO), our Feminist Principles, and our six core values: Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage. Our Strategic Framework 2021-2025 has a commitment to grow as a feminist, diverse and inclusive organization. To that end, we have created an Anti-Racism, JEDI and Decolonization Strategy 2023-2025 with a vision to become a more just, inclusive and equitable organization, unbound by the oppressive systems of racism, white supremacy, patriarchy and the legacy of colonialism that have fueled global poverty and inequality.

We prioritize creating a compassionate, inclusive workplace where everyone feels valued and connected. For all summer student positions, priority will be given to candidates from designated employment equity groups including, but not limited to: Indigenous youth, members of racialized communities, women, and persons with disabilities.

If you require adaptive measures during any stage of the recruitment process, please notify us at CAN-FA-Accommodation@oxfam.ca or (613) 237-5236. We are committed to providing accommodations to meet your needs. Oxfam Canada has an accommodation policy for persons with disabilities. The job posting is available in alternate formats.

At Oxfam Canada, we are committed to fair, transparent, and human-centered recruitment and selection practices. We do not use artificial intelligence (AI) in any stage of our recruitment or selection processes currently. All decisions are made by trained human personnel.

Important Note: Offers of employment are conditional upon signing our code of conduct, satisfactory references, and any required screening checks. At Oxfam Canada, we place a high priority on ensuring that only individuals who share and demonstrate our values join our team.

For additional career opportunities, visit oxfam.ca/employment-opportunities. Please note that we do not offer internships or overseas volunteer placements.

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We thank all those who apply, however, only those selected for an interview will be contacted.