Logistics Assistant (Ukrainian nationals only)

Job Title: Logistics Assistant

Department: Operations

Division: Logistics & Procurement

Duty Station: Odesa, Ukraine

Line Manager: Logistics Coordinator

Line Management Responsibility: N/A

Position Type: Full-time and Contract for 2 months

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

OVERVIEW

The role is within the Nonviolent Peaceforce Ukraine Country office (CO) to provide support and Logistics service to CO and Field teams. We are looking for someone with a passion for organization and accuracy looking to use their skills in complex administration, multi-tasking and problem-solving to make an impact on NP’s operational duties.

JOB SUMMARY

The Logistics Assistant is responsible for providing Logistics and Procurement support to NP Ukraine projects and operations at Country Office in Odesa. The main duties include, but are not limited to;

• Purchase and payment requests,
• Maintaining confidential documents and databases,
• Following up on office supplies and services,
• Following up on Request for Quotations (RFQs).

S/he is also responsible to conduct the procurement transactions in a manner to provide the best value and within established procurement policies. S/he will work directly with the Logistics team, Finance, Partnership team and Field teams.

This position reports directly to the Logistics Coordinator.

KEY RESPONSIBILITIES

Support to Logistics:

• Assist in conducting procurement transactions in adherence to NP Ukraine's established policies and procedures.
• Conduct market research and obtain quotations from suppliers to facilitate effective decision-making and improve vendor list.
• Follow up on requests for quotations and ensure timely responses from vendors.
• Support with monitoring and tracking the procurement process to ensure timely delivery of goods and services; update procurement tracker and follow up with relevant teams.
• Maintain accurate and up-to-date records related to procurement activities.
• Responsible for procurements that require bid analysis or tender.
• Support FPOs and Logistics Officer within the procurement process, including tenders, bid analysis.
• Ensure all procurement documentation is collated and PR tracker updated.
• Support with asset management (registration, tracking on Salesforce, lead the implementation of asset management system, etc.) for NP.
• Support for fleet management (collation of documentation, vehicle management).
• Other logistics tasks upon request from the Logistic Coordinator.

Support to Administration:

• Support Logistics team to ensure that all necessary documentation is stored in the respective files on SharePoint and hard copies stored with finance (e.g. bid analysis, documentation for payments, tracking of payments etc.).
• Create, maintain, and update various databases to track periodic charges on a monthly basis (e.g. tracking sheets, procurement status report, lease contract, etc.).
• Support payment requests and purchase office utilities on a monthly basis (e.g. rent, electricity, water, telephone, etc.) and ensure all supporting documents are submitted, accurate and comply with organizational guidelines/ policies/ frameworks.
• Assist in handling day-to-day administrative tasks and office operations.
• Other administrative support and back up for Logistic team as necessary.

QUALIFICATIONS

• University diploma in Logistics or Administration.
• Highly proficient in the use of Microsoft Office applications (Word & Excel, other applications) an asset. High level of computer literacy, knowledge of Salesforce is a significant benefit.

Skills and Competencies:

• 1-2 years of experience in I/NGO administration, office management, procurement and/or logistics.
• Strong communication skills, both written and verbal in English and Ukrainian.
• Ability to work effectively in a team and independently.
• Ability to manage information with discretion.
• Ability to set priorities and work in multitasking environment.

Working Conditions:

• This vacancy is for full time office job
• The employment contract is for 2 months with possible extension.

APPLICATION PROCESS

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page), through our website detailing their experience and how they qualify for the Incomplete applications will not be considered.
• The closing date for applications is Friday, 13th February 2026.
• The position is open for Ukrainian Nationals only.
• Candidates may be selected before the closing date; apply early.

SPECIAL NOTICE

Nonviolent Peaceforce is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, communities we work with, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities and government guidance and complies with best practices in the Humanitarian and Development sector.
NP expects all staff and volunteers to share this commitment through our code of conduct. We prioritise ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. NP also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

NO FEE

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check whether the role you are interested in is posted here on our website.