Sr. Grants Coordinator
Full-time, Non-Exempt
FIRM/Non-Negotiable - $92,000
Candidate must live in the Greater Seattle Area or San Francisco Bay Area to be eligible.
Magic Cabinet ("MC") is a philanthropic foundation that seeks to fundamentally redefine how philanthropy and nonprofits partner for sustainable and thriving communities. We’re looking for a Sr. Grants Coordinator to support day-to-day operational and administrative support that keeps Magic Cabinet’s grantmaking processes moving forward.. Reporting to Magic Cabinet’s Sr. Grants Manager, the Sr. Grants Coordinator collaborates with the foundation team to transform strategy and systems into amplified impact.
Magic Cabinet's Mission
Magic Cabinet shifts philanthropy to center community.
Magic Cabinet's Vision
We believe that nonprofits, community, and philanthropy can help build a just and equitable world by working in solidarity.
Magic Cabinet's Values
- Ongoing Partnership. We engage in deep, collaborative, long-term relationships through multi-year grants, our investments in nonprofits, and support.
- Equity. We purposefully and actively redistribute power to weigh community voice.
- Trust. We support authentic and reciprocal relationships amongst nonprofit peers.
- Flexibility. We are committed to listening and adapting to ever-changing community needs and contexts.
- Informed Decision Making. We ground ourselves in data and translate research and feedback into innovative practice.
Your role as Sr. Grants Coordinator
The Sr. Grants Coordinator (SGC) collaborates with the Magic Cabinet team to support the administrative and operational systems that make Magic Cabinet’s grantmaking possible, ensuring the safe delivery of funds to our nonprofit partners in an equitable and supportive way and the use of Magic Cabinet’s Grants Management System both internally and externally. This role serves as a foundational pillar of Magic Cabinet’s Operations Team in the grants division, providing the day-to-day operational and administrative support that keeps Magic Cabinet’s grantmaking processes moving forward.
Sr. Grants Coordinator responsibilities include:
Grant processing & support
- Handles grant payment processing for both Cohort and Engagement grants, from generation of grant agreements through to confirming receipt of funds and filing completed documents appropriately; supports confirmation of receipt and filing for other types of grants as necessary
- Collaborates with internal and external financial teams as necessary
- Helps ensure document security, collecting and filing/storing documents appropriately, so that documents with sensitive information are contained solely to secure systems
- Contributes to the Grants team’s overarching goals around timely grant payment processing, coordinating with other staff as necessary to keep grants moving forward for payment
Grants management system (GMS)
- Develops strong proficiency with the GMS, supporting the SGM and GM in managing data within the system, serving as a regular point of contact on staff and external user data needs
- Provides ongoing support to staff and external users in accessing and utilizing the system; provides feedback from staff and external users to the SGM to help shape refinement of the system and its processes
- Performs regular data entry, quality assurance, and user maintenance within the system
- Creates reports, both routine reports that can be run by a variety of stakeholders and more complex one-off reports to meet internal and external needs
- Contributes to a record of troubleshooting issues experienced internally and externally
- Understands the role and importance of the GMS, its processes and procedures, and the data it contains, in the big picture of Magic Cabinet’s work.
Community Grantmaking Administration
- Cohort & Engagement Support - External
- Prepares and executes community group agreements, non-disclosure, and compensation documentation, partnering with Community Engagement Officers and Program Officers as appropriate
- Works with the SGM and Program team to supporting processes and procedures and update related documentation as necessary
- Cohort & Engagement Support - Internal
- Processes Cohort Advisor honorarium payments quarterly, on March 31, June 30, September 30, and December 31 or the nearest business day that MC is open
- Tracks total amounts paid annually to each individual receiving community compensation managed by the Grants team
- Makes adjustments to the honorarium payment process and documentation as necessary
- Provides support to Magic Cabinet’s external financial partners in determining individuals who meet the threshold for needing 1099
- Collects cohort member due diligence documents from cohort leads and appropriately stores/files them (990s, financial audits or statements, etc.)
- Manages Asana portfolios/projects of administrative tasks associated with each cohort, assigning tasks and due dates to other team members as applicable
- Prioritizes accessibility needs of grant applicants
- Communicates with grant applicants on routine inquiries related to the grant payment and material submissions processes (with particular attention paid to organizations that have less experience navigating grantmaking processes)
Operations & Cross-team support
- Provides routine reporting requested of the Grants team by staff as needed, in partnership with the SGM and GM
- Participates in strategic planning of Grants and Operations team priorities to meet operational needs related to grants management
- Regularly partners with Program Coordinator to support cohort and cross-team needs.
- Provides and contributes to process documentation as staff agreements are made detailing internal procedures affecting grants management
- Supports creation, management, and updating of shared documents, reports, and analysis tools
- Detailed tracking and organization on cloud-based systems like DocuSign, Google Drive, Asana, and Fluxx (MC’s GMS)
- Attends MC events as needed and serves as a representative in appropriate networking settings
Other duties
- Assists with scheduling internal and external meetings related to grants management
- Recognizes the importance of cross-team collaboration in fulfilling Magic Cabinet’s mission
- Participates in reflecting and building on Magic Cabinet’s work and goals, in groups both large and small
- Contributes own ideas, perspectives, and lived experiences
- Continues developing professional capacity and knowledge, keeping abreast of industry best practices
- Supports developing MC initiatives
You are well qualified if you have/are:
- 3-5 years of years of full-time professional experience in administrative, operational, grant funding administration, or similar type of role.
- A strong written and oral communicator with a high degree of emotional intelligence;
- Highly organized with a keen attention to detail and process;
- Strong data management experience, including quality control;
- Experience working independently and with minimal oversight;
- Project management experience preferred, and/or able to see the big-picture impacts of cross-team work on stakeholders throughout and outside the organization;
- Comfortable with both very detail-oriented independent work and interfacing with external stakeholders;
- Goal-oriented with a deep respect for incremental analysis and refinement;
- Experience working with culturally, economically, and racially diverse groups;
- Aware of societal and personal bias, comfortable engaging in dialog surrounding its presence, and committed to dismantling its influence;
- Passionate about:
- The power of philanthropy and the opportunity to deepen and amplify its impact;
- Locally inclusive communities and the nonprofit sector;
- Racial, social, environmental, and economic justice;
The Magic Cabinet provides all full-time employees with:
- Medical insurance is covered at 100% for you
- Generous dental and vision care stipend for you and your dependents
- Life Insurance
- 401(k) retirement plan with employer match
- Potential to earn a 401(k) bonus each year
- Paid time off (PTO)
- Parental leave program
- The ability to work from the office or home
- Home office stipend for internet and other home office needs
- Foundation-paid continuing education and networking opportunities
Application deadline: 12:00pm (Noon) on October 20, 2025
Approximate Interview schedule:
- Phone Call - Week of October 20th
- Panel Interview - Week of October 27th
- Final Interview - Week of November 3rd
Equal Opportunity Statement:
Magic Cabinet is an equal-opportunity employer. We celebrate community leadership while cultivating an inclusive environment for all employees.